Business Development Admin

Audubon Companies; Houston (TX); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Audubon Companies in Houston seeks a detail‑oriented Business Development Admin to support the BD team with travel coordination, meeting logistics, expense reporting, and sales tracking. You will assist with presentations, prepare materials, document decisions and action items, maintain opportunity records, and generate recurring reports, while protecting confidential information and collaborating across departments.

Qualifications

• 3+ years of experience providing administrative, executive assistant, sales support, or business development support.
• High school diploma or GED; additional education or relevant training preferred.
• Experience coordinating travel, meetings, expense reports, presentations, or similar administrative activities.
• Strong organizational and planning skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills and professional interpersonal judgment.
• Ability to take clear meeting notes, track action items, and follow through with stakeholders.
• Information gathering, information monitoring, and report preparation skills.
• Judgment and decision-making ability, including the ability to handle confidential information appropriately.
• Dependability, attention to detail, accuracy, and ability to prioritize multiple tasks.
• Demonstrates a high level of professionalism in workplace interactions with other employees, clients and external stakeholders.
• Ability to work effectively with a variety of personalities and support a collaborative team environment.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Prepare, organize, and submit expense reports and related documentation in accordance with company procedures.
• Coordinate domestic and occasional international travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Schedule, book, and coordinate internal and external meetings, presentations, and business development events.
• Prepare meeting agendas, take notes, document decisions, and track action items through completion.
• Assist with the preparation, formatting, and coordination of presentations, reports, and other business development materials.
• Maintain sales, prospect, and opportunity tracking information and support the accuracy and organization of related records.
• Generate and distribute weekly or monthly reports regarding opportunities, business development activities, and other team metrics.
• Provide general administrative support to Business Development leaders and team members, including correspondence, document preparation, file organization, and follow-up communications.
• Maintain confidentiality regarding sensitive client, prospect, financial, and company information.
• Works closely with the Proposals teams to support CRM reporting, coordination, and the timely exchange of information.
• Coordinate with internal departments, vendors, clients, and other external contacts as needed to support business development activities.
• Provide support for visiting clients and business development meetings.
• Identify opportunities to improve administrative processes, organization, and efficiency.
• Additional duties as assigned.

Skills

Administrative support

Executive support

Sales support

Organization & planning

Communication

Note taking

Report preparation

Confidentiality

Multitasking

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

Audubon is seeking a Business Development Admin to provide administrative and coordination support to the Business Development team. This position will help the team stay organized and responsive by coordinating travel and meetings, supporting presentations and sales tracking, preparing expense reports, documenting meetings and action items, and assisting with recurring reporting on opportunities and business development activities.

PRIMARY RESPONSIBILITIES

• Prepare, organize, and submit expense reports and related documentation in accordance with company procedures.
• Coordinate domestic and occasional international travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Schedule, book, and coordinate internal and external meetings, presentations, and business development events.
• Prepare meeting agendas, take notes, document decisions, and track action items through completion.
• Assist with the preparation, formatting, and coordination of presentations, reports, and other business development materials.
• Maintain sales, prospect, and opportunity tracking information and support the accuracy and organization of related records.
• Generate and distribute weekly or monthly reports regarding opportunities, business development activities, and other team metrics.
• Provide general administrative support to Business Development leaders and team members, including correspondence, document preparation, file organization, and follow-up communications.
• Maintain confidentiality regarding sensitive client, prospect, financial, and company information.
• Works closely with the Proposals teams to support CRM reporting, coordination, and the timely exchange of information.
• Coordinate with internal departments, vendors, clients, and other external contacts as needed to support business development activities.
• Provide support for visiting clients and business development meetings.
• Identify opportunities to improve administrative processes, organization, and efficiency.
• Additional duties as assigned.

Health, Safety, and Environmental Responsibilities

• All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures. This includes:
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS

• 3+ years of experience providing administrative, executive assistant, sales support, or business development support.
• High school diploma or equivalent (GED); additional education or relevant training preferred.
• Experience coordinating travel, meetings, expense reports, presentations, or similar administrative activities.
• Strong organizational and planning skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills and professional interpersonal judgment.
• Ability to take clear meeting notes, track action items, and follow through with stakeholders.
• Information gathering, information monitoring, and report preparation skills.
• Judgment and decision-making ability, including the ability to handle confidential information appropriately.
• Dependability, attention to detail, accuracy, and ability to prioritize multiple tasks.
• Demonstrates a high level of professionalism in workplace interactions with other employees, clients and external stakeholders.
• Ability to work effectively with a variety of personalities and support a collaborative team environment.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Equal Opportunity Employer/Veterans/Disabled

Working at Audubon

The Audubon Family of Companies provides professional consulting solutions to the energy industry. For over 25 years, our proven reputation for operational excellence and dedication to client satisfaction has helped us become a leading service provider to some of the biggest names in oil and gas. Our team of over 1,000 of the country's top professionals can deliver a full range of consulting services, from EPCM to field solutions and operational support.

At Audubon we are always growing, though we never lose sight of our commitment to excellence. Our focus on flexibility and our demand for unsurpassed quality control over continue to guide our growth as they have since our inception. We realize that service goes beyond plugging in a professional skill set. Service means flexibility. Service means understanding and solving project challenges in dynamic environments. Service means communication. We pride ourselves on providing the service of the quality which allows us to implement efficient solutions that deliver immediate value and long-term returns.

Our dedication to people requires an equal dedication to safety. Our rigorous safety program helps us maintain a safe and incident-free work environment from the desktop to the pipeline trench. Our people drive the quality and efficiency that have established Audubon as a leader in the oil and gas industry - their growth and safety are at the core of our business.