Executive Administrative Coordinator

Hina Mauka; Kaneohe (HI); On-site; USD 34,000 - 48,000; Full time

Job summary

Hina Mauka is seeking an Executive Secretary in Kaneohe, HI to support the Director of Administration and provide executive-level administrative assistance to the CEO and board. The role includes scheduling, correspondence, meeting coordination, and preparation of reports.

The position requires strong MS Word, Excel, and Outlook skills, 45 wpm typing, and the ability to manage multiple projects in a fast-paced environment. This is a full-time, on-site role in Kaneohe.

Qualifications

• High school diploma or GED; two years of relevant work experience may substitute for education.
• Advanced skills in MS Word, Excel, and Outlook.
• Typing 45 wpm; clerical, data entry, and bookkeeping skills.

Responsibilities

• Assist Director of Administration with administrative tasks and contract proposals.
• Prepare documents for RFP responses, grants, and subcontracting/partnering opportunities.
• Maintain credentialing files and insurance records; coordinate with vendors and agencies.
• Coordinate travel arrangements, meetings, and executive correspondence for CEO and leadership.

Skills

MS Word

Excel

Outlook

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Job description

Hina Mauka is seeking an Executive Secretary in Kaneohe, HI to support the Director of Administration and provide executive-level administrative assistance to the CEO and board. The role includes scheduling, correspondence, meeting coordination, and preparation of reports.

The position requires strong MS Word, Excel, and Outlook skills, 45 wpm typing, and the ability to manage multiple projects in a fast-paced environment. This is a full-time, on-site role in Kaneohe.