Executive Administrative Coordinator

Socket.dev; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

Indiana University Health is seeking a Coordinator-Administrative to provide high-level administrative and technical support to directors and senior leaders. The role manages calendars, meeting logistics, and travel with high autonomy, while ensuring excellent customer service and professional representation of the team.

Responsibilities include processing invoices and expense reports, coordinating strategic initiatives, project tracking, and preparing high-quality presentations and reports for

Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Provides standard administrative and technical support to directors/senior level leadership.
• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and manages inquiries across supported teams.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.

Skills

Calendar management

Travel arrangements

Invoice processing

Presentation preparation

Education

Bachelor's Degree or equivalent years of experience

Tools

MS Office (Word, PowerPoint, Excel)

Job description

Indiana University Health is seeking a Coordinator-Administrative to provide high-level administrative and technical support to directors and senior leaders. The role manages calendars, meeting logistics, and travel with high autonomy, while ensuring excellent customer service and professional representation of the team.

Responsibilities include processing invoices and expense reports, coordinating strategic initiatives, project tracking, and preparing high-quality presentations and reports for