Coordinator-Administrative

IU Health; Indianapolis (IN); On-site; USD 50,000 - 65,000; Full time

Job summary

IU Health in Indianapolis is seeking a Coordinator-Administrative to provide standard administrative and technical support to directors and senior leaders. You will manage calendars, meeting logistics, and travel arrangements with high autonomy, ensuring quality customer service and professional representation of the team and department.

Ideal candidates have a Bachelor's degree and 3–5 years of relevant experience, with advanced MS Office skills and strong data interpretation abilities to

Qualifications

• Bachelor's Degree or equivalent years of experience.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Responsibilities

• Provides administrative and technical support to directors and senior leaders.
• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and manages inquiries, as appropriate, across supported teams.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.
• Exercises sound independent judgement, anticipate potential issues and challenges, and recognize the specific needs of their director/senior leader(s).

Skills

Calendar management

Data analysis

Communication

Project coordination

Education

Bachelor's Degree

Tools

MS Office

Job description

Overview

Coordinator-Administrative

Our teams shape strategic initiatives, have passion, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our IIS team in the role of Coordinator-Administrative.

Summary

Provides standard administrative and technical support to directors/senior level leadership. Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy. Ensures quality customer service and professional representation of the team and the department. Processes invoices and expense reports, and manages inquiries, as appropriate, across supported teams. Coordinates department-wide strategic initiatives, including project tracking and reporting. Manages work with limited guidance and direction. Identifies and resolves administrative and operational challenges. Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. Trains and guides junior administrative staff and may delegate and oversee their day-to-day work. Exercises sound independent judgement, anticipate potential issues and challenges, and recognize the specific needs of their director/senior leader(s).

Candidate Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Indiana University Health isunlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation, and education, and make Indiana oneof the healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals, and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics, and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, brings together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.