22728 - Administrative Supv

Virginia Department of Transportation; Saluda (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

The Virginia Department of Transportation is seeking an experienced supervisor to provide operational administration to the assigned office and supervise daily operation and staff to ensure compliance with VDOT policies, procedures, and guidelines.

This role emphasizes employee development, financial management, and office leadership: you will train staff, maintain financial records, coordinate daily tasks, and respond to customer feedback to drive efficient service.

Qualifications

• Strong written and verbal communication skills.
• Ability to interpret policies and procedures.
• Leadership with independent decision-making and prioritization.
• Experience applying purchasing guidelines and inventory management.
• Experience in supervisory principles and performance management.
• Customer service orientation for internal and external customers.
• Proficiency with computers and standard software applications.
• Working knowledge of business English and math.

Responsibilities

• Develop employees through training and recognition programs.
• Maintain accurate financial records and manage daily operations.
• Provide leadership and supervise staff, coordinating and scheduling work.

Skills

Communication skills

Policy interpretation

Leadership & decision-making

Purchasing & inventory

Supervisory principles & discipline

Customer service

Computers & software

Business English & math

Job description

Job Description

To provide operational administration to assigned office and supervise daily operation and staff to ensure compliance with VDOT policies, procedures, and guidelines.

What Will Make You Successful

• Employee Development: Attend scheduled training to preserve and enhance skill level. Ensure employees under supervision attend mandatory training and have opportunity for skill development. Participate in employee recognition program throughout the year. Recognize unique and special employee contributions and accomplishments.
• Financial Management: Maintain accurate and organized financial records. Plan, coordinate and manage daily operations ensuring proper fiscal management or inventory processes. Process financial transactions and ensure accurate financial management according to VDOT policies.
• Office Management and Administrative Support: Provide leadership and support to a work group, unit or facility. Ensure unit operates in accordance with state and VDOT policies and regulations. Provide guidance to staff to ensure unit is operating efficiently. Train staff and coordinate and assign work schedules. Provide training and guidance to staff on procedural changes. Respond to customer feedback and take corrective action as needed.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to interpret and apply policies and procedures.
• Ability to lead, make independent but informed decisions and prioritize work.
• Experience applying purchasing guidelines and inventory management.
• Experience reflecting knowledge of supervisory principles and practices to include performance management and discipline.
• Skill in providing and promoting good customer service to internal and external customers.
• Skill in the use of computers and software applications.
• Working knowledge of business English and math.

Additional Considerations

• A combination of training, experience or education in Business or related field desired.

Competency Model

Competency Model

Physical Requirements

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

VDOT Code of Ethics

Standards of Conduct

Standards of Conduct