Executive Administrative Associate — Healthcare Leadership

Hartford HealthCare; Hartford (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

Hartford HealthCare's Department of Medicine seeks a highly organized, discreet administrative professional to support the Chief of Medicine and the Director of Administration with ad hoc support to the other divisions as needed.

You will manage calendars, prepare agendas, minutes, reports, and presentations, and handle confidential information with the highest discretion while coordinating department meetings and events.

Qualifications

• High school diploma required; Associate or Bachelor's degree preferred.
• Three years of administrative experience plus two years of education beyond high school, or five years of progressively responsible executive-level administrative experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Excellent written and verbal communication skills
• Strong organisation, attention to detail, and the ability to prioritise competing demands
• Preferred: academic medical centre or hospital experience; PeopleSoft, Kronos, and Concur; provider onboarding or credentialing; graduate medical education support

Responsibilities

• Manage calendars, meetings, travel, and correspondence for senior leadership
• Prepare agendas, minutes, reports, and presentations, and coordinate department meetings and events
• Provide flexible administrative support to the department's 13 divisions
• Process reimbursements and expense reports in Concur
• Support timekeeping (Kronos) and HR transactions (PeopleSoft)
• Coordinate onboarding of physicians, advanced practice providers, and staff
• Provide administrative support to residency and fellowship programmes as needed
• Handle confidential information with the highest level of discretion

Skills

Microsoft Office

Organizational skills

Written communication

Verbal communication

Prioritization

Executive support

Education

High school diploma required

Associate or Bachelor's degree preferred

Tools

PeopleSoft

Kronos

Concur

Job description

Hartford HealthCare's Department of Medicine seeks a highly organized, discreet administrative professional to support the Chief of Medicine and the Director of Administration with ad hoc support to the other divisions as needed.

You will manage calendars, prepare agendas, minutes, reports, and presentations, and handle confidential information with the highest discretion while coordinating department meetings and events.