Executive Administrative Associate, Chancellor’s Office

Uasys; Pine Bluff (AR); On-site; USD 42,000 - 64,000; Full time

Job summary

The Office of the Chancellor at the University of Arkansas at Pine Bluff is seeking an organized Associate for Administration to provide comprehensive administrative support. The role includes welcoming guests, managing communications, calendar support, and confidential records handling.

You will coordinate travel, meetings, and staff recognitions, serve as a liaison across departments, and ensure efficient office operations while maintaining discretion and professionalism in a high-level

Qualifications

• Bachelor’s degree required.
• Strong in-person and phone-based customer service.
• Demonstrated reliability.
• Five years of clerical/secretarial/administrative support experience.
• MS Office proficiency (Excel, Word, Outlook, PowerPoint) and web apps.
• Excellent organizational skills and problem-solving.
• Strong written and verbal communication.
• Strong interpersonal skills and work ethic.
• Ability to meet tight deadlines and manage multiple tasks independently.
• Discretion, diplomacy, and tact in governance matters; effective with board members and officials.

Responsibilities

• Provide a professional, welcoming atmosphere for faculty, staff, students, and visitors.
• Cover front desk for staff as needed.
• Assist in preparing information for Chancellor's calendar events.
• Protect confidential information and handle records discreetly.
• Manage daily mail and deliveries.
• Arrange official travel logistics and expense reports.
• Coordinate staff recognitions, receptions, and meetings.
• Respond to concerns from employees and the public; escalate as needed.
• Prepare materials, sensitive or privileged, as directed.
• Back-up for Chancellor's office during overloads.
• Distribute and track documents requiring signature.
• Liaise between department and other University offices.
• Manage office supplies and anticipate needs.
• Represent the Chancellor to other offices or external entities as needed.
• Perform other duties as assigned.

Skills

Bachelor’s degree

Customer service

Reliability

Organizational skills

Communication

Interpersonal skills

Time management

Discretion & diplomacy

Problem solving

Teamwork

Education

Bachelor’s degree

Tools

MS Office Suite

Excel

Word

Outlook

PowerPoint

Web applications

Job description

The Office of the Chancellor at the University of Arkansas at Pine Bluff is seeking an organized Associate for Administration to provide comprehensive administrative support. The role includes welcoming guests, managing communications, calendar support, and confidential records handling.

You will coordinate travel, meetings, and staff recognitions, serve as a liaison across departments, and ensure efficient office operations while maintaining discretion and professionalism in a high-level