Senior Administrative Associate: Executive Office Lead

The University of Kansas

Lawrence (KS)

On-site

USD 45,000 - 52,000

Full time

9 days ago

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Job summary

The University of Kansas in Lawrence seeks an Administrative Associate Sr to serve as the office coordinator and primary receptionist for the Chancellor’s Office in Strong Hall. You will ensure a welcoming environment and provide exceptional service to visitors and callers, supporting the executive suite and related offices.

Key duties include coordinating office operations, managing reservations and mail, handling invoices, and maintaining contact lists.

Qualifications

High School diploma or GED with four years of related experience.
Ability to handle problems independently and use judgment.
Strong written communication skills demonstrated in application materials.
Experience with Microsoft Office suite including Outlook, Word and Excel; Zoom familiarity.
Experience handling sensitive and confidential materials.

Responsibilities

Coordinate daily office operations to ensure an organized, welcoming environment.
Manage conference room and parking reservations; coordinate meeting technology.
Process invoices, P‑Card transactions, and reimbursements with proper documentation.
Maintain office mail, supplies, and equipment; coordinate repairs as needed.
Update the office manual and SOPs to reflect current processes.