Administrative Specialist II - Academic Office Support

Uasys; Pine Bluff (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Arkansas at Pine Bluff invites applications for a clerical position in the Math & Computer Science department. The role coordinates office and academic activities under the Chair's direction and provides daily administrative support including correspondence, phones, scanning, filing, and ordering.

Responsibilities also include arranging meetings, preparing documents, submitting travel forms and reimbursements, maintaining records, and coordinating events such as meetings,

Qualifications

• Required: high school diploma with one year of secretarial training and one year of clerical experience.
• Associate degree or equivalent experience preferred.
• Ability to coordinate office and academic activities and maintain confidentiality.

Responsibilities

• Coordinating office and academic activities under the Chair of Mathematics and Computer Science Department.
• Provides daily administrative support including correspondence, phones, scanning, filing, and ordering.
• Assists with arrangements for upcoming meetings and preparation of documents or materials.
• Prepares and submits travel forms, expense reimbursements, time/leave reports and online requisitions for invoice payments.
• Maintains detailed and accurate records.
• Communicates professionally and confidentially.
• Coordinates events such as meetings, luncheons and special projects.

Skills

Office coordination

Administrative support

Communication

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

The University of Arkansas at Pine Bluff invites applications for a clerical position in the Math & Computer Science department. The role coordinates office and academic activities under the Chair's direction and provides daily administrative support including correspondence, phones, scanning, filing, and ordering.

Responsibilities also include arranging meetings, preparing documents, submitting travel forms and reimbursements, maintaining records, and coordinating events such as meetings,