Executive Administrative Assistant - Urgent Care Director

UMC Health System; Lubbock (TX); On-site; USD 42,000 - 70,000; Full time

Job summary

UMC Health System is seeking an Administrative Assistant-Director to support the department director with calendar management, mail, expense reports, and document proofreading. The role also involves greeting visitors and handling inquiries, coordinating meetings, and acting as a scribe in meetings.

You will prepare PowerPoint presentations and spreadsheets, process purchase orders and invoices, and assist with timekeeping in KRONOS.

Qualifications

• High school diploma or GED required.
• 2+ years of executive administration experience.
• Proficient in Word, PowerPoint, and Excel.

Responsibilities

• Provides administrative support to Director, Assistant Director, and other leadership members in the assigned department.
• Greets and assists visitors to the department, in person or by phone.
• Responds to patients, family members, vendors, or internal employees on behalf of the Director.
• Manages calendar, mail, expense reports, and documents for review/proofreading before distribution.
• Coordinates department meetings and webinars; serves as scribe in assigned meetings and distributes notes.

Skills

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Education

High School Diploma or GED

Tools

KRONOS Time and Attendance System

Job description

UMC Health System is seeking an Administrative Assistant-Director to support the department director with calendar management, mail, expense reports, and document proofreading. The role also involves greeting visitors and handling inquiries, coordinating meetings, and acting as a scribe in meetings.

You will prepare PowerPoint presentations and spreadsheets, process purchase orders and invoices, and assist with timekeeping in KRONOS.