Executive Admin to Urgent Care Director

umchealthsystem

Panama City Beach (FL)

On-site

USD 42,000 - 65,000

Full time

3 days ago

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Job summary

UMC Health System seeks an Administrative Assistant-Director to support the Department Director with administrative duties from phone routing to meeting attendance as a Scribe. The role includes sending messages to nursing staff via EPIC, calendar and document management, and basic analytics preparation.

The incumbent will interact with multiple departments, respond to queries from patients or vendors, and ensure tools and supplies are maintained.

Qualifications

High School Diploma or GED required.
2+ years of executive administration experience.
Proficient in Microsoft Word, PowerPoint and Excel.

Responsibilities

Provides administrative support to Director, Assistant Director, and other leadership members.
Greets and assists visitors to the department by phone or in person.
Responds to patients, vendors, or internal staff on behalf of the Director when needed.
Manage calendar, mail, expense reports, and proofreading before distribution.
Coordinate department meetings, staff meetings and webinars.
Serve as scribe in meetings; prepare and distribute notes.
Prepare PowerPoint presentations or spreadsheet analytics as assigned.
Manage purchase requests, invoices, and supplies orders.
Time-keeper responsibilities with Kronos Time and Attendance.
Ensure department equipment is working; troubleshoot or initiate repairs.
Perform other duties as assigned by the department.