Executive Admin & Scribe to Urgent Care Director

UMC Health System; Tualatin (OR); On-site; USD 42,000 - 62,000; Full time

Job summary

UMC Health System in the United States seeks an Administrative Assistant-Director to support the Department Director with administrative duties, calendar management, and meeting support. The role includes sending messages to nursing staff via EPIC and acting as a Scribe as needed.

Responsibilities include greeting visitors, proofreading documents, preparing presentations, managing orders and invoices, and assisting with timekeeping. Strong MS Office skills and attention to detail are essential.

Qualifications

• High School Diploma or GED required.
• 2+ years of executive administration experience preferred.
• Proficient in Microsoft Word, PowerPoint and Excel.

Responsibilities

• Provides administrative support to Director, Assistant Director, and other leadership members in assigned department.
• Greets and assists visitors to the department, both internal and external, via phone or in person.
• May respond to patients, family members, vendors, or internal employees on behalf of the Director.
• Manage calendar, mail, expense reports, and all documents needing review/proofreading before distribution.
• Coordinate department meetings, individual staff meetings, webinars, etc.
• Serve as scribe in assigned meetings; compile, prepare, and distribute notes.
• Prepare PowerPoint presentations or spreadsheet analytics as assigned by the Director.
• Manage purchase order requests, invoice payments, and ordering supplies.
• Time-keeper duties; maintain KRONOS Time and Attendance System for department personnel.
• Ensure office equipment is in working condition; troubleshoot or initiate repair orders.
• All other assigned duties as requested by assigned department.

Skills

Organizational skills

Communication skills

Typing speed 45 wpm

Education

High School Diploma or GED

2+ years executive administration experience

Tools

Microsoft Word

PowerPoint

Excel

Job description

UMC Health System in the United States seeks an Administrative Assistant-Director to support the Department Director with administrative duties, calendar management, and meeting support. The role includes sending messages to nursing staff via EPIC and acting as a Scribe as needed.

Responsibilities include greeting visitors, proofreading documents, preparing presentations, managing orders and invoices, and assisting with timekeeping. Strong MS Office skills and attention to detail are essential.