Executive Assistant, Revenue Cycle

umchealthsystem; United States; On-site; USD 50,000 - 80,000; Full time

Job summary

UMC Health System in Texas seeks an Administrative Assistant-Executive to support members of the Executive team with a range of administrative duties.

The role involves managing calendars, coordinating meetings, proofreading documents, preparing PowerPoint presentations or spreadsheet analytics, handling purchase orders and invoices, and serving as a scribe for assigned meetings.

Responsibilities

• Provides administrative support to member(s) of UMC Executive team
• Greets and assists visitors to the department, both internal and external, via phone or in person
• Responsible for planning and hosting meetings including venue scheduling, media presence, meal planning, invitations, décor, as needed
• Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution
• Ensure assigned executive members are informed and kept aware of on and offsite meetings and events that require their presence
• Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment
• Prepare Power-point presentations or spreadsheet analytics as assigned by the Director
• Manage purchase order request, invoice payments, in addition to ordering supplies
• May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel
• Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required

Job description

We've learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas®.

Job Summary

The Administrative Assistant-Executive is responsible for assisting a member or members of UMC Executive team with various administrative duties

Reports to:

Job Specific Responsibilities

• Provides administrative support to member(s) of UMC Executive team
• Greets and assists visitors to the department, both internal and external, via phone or in person
• Responsible for planning and hosting meetings including venue scheduling, media presence, meal planning, invitations, décor, as needed
• Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution
• Ensure assigned executive members are informed and kept aware of on and offsite meetings and events that require their presence
• Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment
• Prepare Power-point presentations or spreadsheet analytics as assigned by the Director
• Manage purchase order request, invoice payments, in addition to ordering supplies
• May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel
• Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required