Executive Administrative Assistant & Travel Coordinator

Fortra, LLC; Eden Prairie (MN); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with matching + HSA & FSA plans

Paid time off and sick leave

Tuition reimbursement

Job summary

Fortra, LLC in Eden Prairie, MN seeks an Administrative Assistant to support the executive team with travel coordination, preparing meeting materials, and confidential document handling. The role involves coordinating domestic and international travel, preparing itineraries, and managing signature workflows.

Position requires 2–5 years of admin experience, strong Microsoft Office skills, travel and expense systems experience, and excellent communication across stakeholders.

Qualifications

• 2–5 years of administrative or office support experience.
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with travel booking platforms and expense reporting systems.
• Strong communication and ability to handle confidential information.

Responsibilities

• Coordinate domestic and international travel arrangements for executives and prepare itineraries.
• Prepare, review, and submit detailed expense reports promptly for leadership.
• Manage the Signature Requests email box, route documents, and collect wet signatures.
• Organize electronic and paper filing systems and perform notary duties as needed.
• Support scheduling of meetings and events across multiple stakeholders and time zones.
• Back up the facilities team to coordinate onsite events and recognition activities.
• Maintain confidentiality and professionalism at all times.

Skills

Microsoft Office

Communication

Travel coordination

Notary services

Tools

Travel booking platform

Expense reporting systems

Job description

Fortra, LLC in Eden Prairie, MN seeks an Administrative Assistant to support the executive team with travel coordination, preparing meeting materials, and confidential document handling. The role involves coordinating domestic and international travel, preparing itineraries, and managing signature workflows.

Position requires 2–5 years of admin experience, strong Microsoft Office skills, travel and expense systems experience, and excellent communication across stakeholders.