Administrative Assistant - Executive Support (on-site)

Fortra, LLC; Eden Prairie (MN); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with matching + HSA & FSA plans

Paid time off and sick leave

Tuition reimbursement

Job summary

Fortra, LLC in Eden Prairie, MN seeks an Administrative Assistant to support the executive team with travel coordination, preparing meeting materials, and confidential document handling. The role involves coordinating domestic and international travel, preparing itineraries, and managing signature workflows.

Position requires 2–5 years of admin experience, strong Microsoft Office skills, travel and expense systems experience, and excellent communication across stakeholders.

Qualifications

• 2–5 years of administrative or office support experience.
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with travel booking platforms and expense reporting systems.
• Strong communication and ability to handle confidential information.

Responsibilities

• Coordinate domestic and international travel arrangements for executives and prepare itineraries.
• Prepare, review, and submit detailed expense reports promptly for leadership.
• Manage the Signature Requests email box, route documents, and collect wet signatures.
• Organize electronic and paper filing systems and perform notary duties as needed.
• Support scheduling of meetings and events across multiple stakeholders and time zones.
• Back up the facilities team to coordinate onsite events and recognition activities.
• Maintain confidentiality and professionalism at all times.

Skills

Microsoft Office

Communication

Travel coordination

Notary services

Tools

Travel booking platform

Expense reporting systems

Job description

Whether you’re an experienced professional or just getting started, your contributions matter at Fortra. If you’re passionate about tackling meaningful challenges alongside talented team members committed to helping each other succeed, all while having lots of fun, we want to hear from you. We offer competitive benefits and salaries, personal and professional development opportunities, flexibility, and much more!We are seeking a reliable and detail-oriented Administrative Assistant to sit in our Eden Prairie, MN headquarters to support our executive team with a range of administrative tasks. Core responsibilities include but are not limited to coordinating travel, preparing itineraries and meeting documents, filing expense reports, managing document workflows for signature, and supporting special events and programs. This role requires someone with strong organizational skills, excellent time management, and the ability to handle multiple tasks simultaneously with strong communication across all stakeholders.WHAT YOU'LL DOCoordinate administrative tasks and workflow within the officeCoordinate domestic and international travel arrangements, including flights, accommodations, and itinerariesPrepare, review, and submit detailed expense reports in a timely manner for members of the executive leadership teamManage the Signature Requests email box; print, route, and collect wet signatures on legal and business-critical documentsOrganize and maintain both electronic and paper filing systemsPerform notary duties as needed and requestedSupport scheduling of meetings, appointments, and events, including coordination across multiple stakeholders and time zonesProcessing and directing mail and incoming packages or deliveriesPrepare meeting materials and agendas as neededPlace orders for baby gifts, funeral arrangements, special team recognition, etc.Be a back up to the facilities team to coordinate and manage onsite fun events, such as happy hours, holiday events, showers, retirement parties, etcMaintain a high degree of confidentiality and professionalism at all timesVarious other duties as assignedQUALIFICATIONS2–5 years of experience in an administrative or office support roleProficiency with Microsoft Office (Outlook, Excel, Word, and Powerpoint)Experience with travel booking platform and expense reporting systemsComfortable handling sensitive legal documents and maintaining confidentialityStrong attention to detail and a proactive, solution-oriented mindsetExcellent communication and interpersonal skillsCompensation: $22/hr - $28/hrAt Fortra, we’re breaking the attack chain. Ready to join us?At Fortra, our compensation philosophy prioritizes fair market value and internal equity, aligning with your experience and specialized skill set.As a full-time, non-exempt employee at Fortra, you’ll enjoy a comprehensive benefits package that includes:Health, dental, and vision coverage as of hireImmediate enrollment in 401(k), HSA, and FSA plansPaid time off and sick leaveTuition and personal enrichment reimbursementAt Fortra, work is only part of the story. Explore what Life at Fortra is all about, from perks that support holistic wellbeing to a culture that keeps you connected and empowered to make an impact beyond the job.Visit our website to learn more about why employees choose to work for Fortra. Remember to connect with us on LinkedIn.As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.