Executive Administrative Assistant to VP & Director

OSF HealthCare; Dixon (IL); On-site; USD 30,000 - 35,000; Full time

Job summary

OSF HealthCare—located in Dixon, IL—is seeking an Administrative Assistant to support a Vice President, Director, or Department Manager. The role maintains calendars, schedules appointments, and coordinates travel while handling clerical tasks, document creation, and presentations.

You will manage projects with minimal supervision and rely on strong communication, organization, and prioritization skills to keep operations running smoothly.

Qualifications

• Education: High School diploma or GED.
• Experience: Two years of secretary and/or administrative experience.
• Proficient with MS Word, Excel and PowerPoint; email and calendaring systems.
• Proven communication and interpersonal skills in previous job or classwork.
• Demonstrated organizational and prioritizing skills.

Responsibilities

• Provides administrative support to an OSF Vice President, Director and/or Department Manager.
• Maintains the leader's calendar, schedules appointments and travel arrangements.
• Provides general clerical support including record keeping, answering/routing calls, writing documents and creating presentations.
• Manages projects as assigned and prioritizes work with minimal supervision.

Skills

Communication skills

Organizational skills

Prioritization

Calendar management

Education

High School diploma or GED

Associates degree (preferred)

Office Professional Certification (preferred)

Tools

MS Word

MS Excel

MS PowerPoint

MS Project

OneNote

Job description

OSF HealthCare—located in Dixon, IL—is seeking an Administrative Assistant to support a Vice President, Director, or Department Manager. The role maintains calendars, schedules appointments, and coordinates travel while handling clerical tasks, document creation, and presentations.

You will manage projects with minimal supervision and rely on strong communication, organization, and prioritization skills to keep operations running smoothly.