Executive Administrative Assistant to US Leadership (Hybrid)

Novartis Farmacéutica; East Hanover (NJ); Hybrid; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Life & disability insurance

401(k) with company match

Paid time off

Job summary

Novartis Farmacéutica is seeking an Administrative Assistant to support the FRA Head US and the FRA US leadership team in East Hanover. You will manage complex calendars, coordinate meetings, travel, and executive communications in a fast-paced environment.

Proficiency with Microsoft Office and AI-enabled tools is expected, as is a minimum five years of administrative experience and a bachelor’s or associate degree preferred. Relocation is not offered for this role.

Qualifications

• Must have 5+ years of administrative support in a fast-paced environment.
• Strong planning, organization, prioritization and multitasking abilities.
• Excellent written and verbal communication with professional/diplomatic approach.

Responsibilities

• Manage complex calendars, scheduling priorities, meeting logistics and executive support activities.
• Coordinate in-person and virtual meetings, travel arrangements, and visitor experiences.
• Support team communications, onboarding, and culture-building initiatives.

Skills

Calendar management

Communication skills

Problem solving

Independent work

Education

High School Diploma

Associate/Bachelor’s degree preferred

Tools

Microsoft Office

Copilot/AI tools

Job description

Novartis Farmacéutica is seeking an Administrative Assistant to support the FRA Head US and the FRA US leadership team in East Hanover. You will manage complex calendars, coordinate meetings, travel, and executive communications in a fast-paced environment.

Proficiency with Microsoft Office and AI-enabled tools is expected, as is a minimum five years of administrative experience and a bachelor’s or associate degree preferred. Relocation is not offered for this role.