Hybrid Executive Assistant to US Leadership

Novartis; East Hanover (NJ); Hybrid; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health, life and disability insurance

401(k) with company match

Generous paid time off

Job summary

Novartis, located in East Hanover, New Jersey, is seeking an Administrative Assistant to support the FRA Head US and the FRA US leadership team. You will manage executive calendars, coordinate meetings, travel, and events, and help streamline workflows using AI-enabled tools.

Ideal candidates bring at least five years of admin experience in a fast-paced environment, strong planning and communication skills, and proficiency with MS Office.

Qualifications

• High School Diploma required; Associate's or Bachelor's preferred.
• Minimum five years of administrative support in a fast-paced environment.
• Excellent planning, organization, prioritization, and multitasking.
• Strong written and verbal communication with a professional approach.
• Proficiency with Outlook, Teams, Excel, Word, and PowerPoint.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage complex calendars, scheduling priorities and executive support activities.
• Coordinate in-person and virtual meetings, events, travel arrangements and visitor experiences.
• Support team communications, leadership updates, onboarding, and culture-building initiatives.
• Prepare expense reports, purchase orders, invoices and other administrative transactions.
• Leverage Microsoft 365, Copilot, and digital tools to improve productivity.
• Identify opportunities to streamline, automate, and optimize processes.

Skills

Planning & organization

Communication skills

Microsoft Office proficiency (Outlook,

Education

High School Diploma; Associate's or Bachelor's preferred

Tools

Microsoft 365

Copilot

Job description

Novartis, located in East Hanover, New Jersey, is seeking an Administrative Assistant to support the FRA Head US and the FRA US leadership team. You will manage executive calendars, coordinate meetings, travel, and events, and help streamline workflows using AI-enabled tools.

Ideal candidates bring at least five years of admin experience in a fast-paced environment, strong planning and communication skills, and proficiency with MS Office.