Hybrid Executive Assistant to Leaders

Novartis Group Companies; East Hanover (NJ); Hybrid; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health, life and disability benefits

401(k) with company match

Generous time off package

Job summary

Novartis Group of Companies in East Hanover, New Jersey is seeking an experienced Executive Assistant to support senior leaders. You will manage complex calendars, coordinate meetings and travel, and handle communications, onboarding, and culture-building initiatives in a fast-paced environment.

The role requires a High School Diploma or higher, 5+ years of admin experience, and strong proficiency with Outlook, Teams, Excel, Word and PowerPoint.

Qualifications

• High School Diploma required; Associate's or Bachelor's degree preferred or equivalent experience.
• Minimum five years of administrative support experience in a fast-paced professional environment.
• Excellent planning, organization, prioritization, and multitasking capabilities.
• Strong written and verbal communication skills with a professional and diplomatic approach.
• Proficiency with Microsoft Office applications including Outlook, Teams, Excel, Word, and PowerPoint.
• Demonstrated ability to work independently, anticipate needs, solve problems, and manage multiple priorities.

Responsibilities

• Manage complex calendars, scheduling priorities, meeting logistics, and executive support activities.
• Coordinate in-person and virtual meetings, events, travel arrangements, and visitor experiences.
• Support team communications, leadership updates, onboarding activities, and culture-building initiatives.
• Prepare expense reports, purchase orders, invoices, and other administrative transactions accurately.
• Leverage Microsoft 365, Copilot, and digital tools to improve productivity and collaboration.
• Identify opportunities to streamline, automate, and optimize administrative processes and ways of working.

Skills

Calendar management

Meeting coordination

Executive support

Travel arrangements

Expense reporting

Microsoft 365

AI productivity tools

Independent work

Education

High School Diploma

Associate's or Bachelor's degree preferred

Tools

Outlook

Teams

Excel

PowerPoint

Job description

Novartis Group of Companies in East Hanover, New Jersey is seeking an experienced Executive Assistant to support senior leaders. You will manage complex calendars, coordinate meetings and travel, and handle communications, onboarding, and culture-building initiatives in a fast-paced environment.

The role requires a High School Diploma or higher, 5+ years of admin experience, and strong proficiency with Outlook, Teams, Excel, Word and PowerPoint.