Administrative Assistant to the Superintendent

TrulyHired; Waterboro (ME); On-site; USD 51,000 - 67,000; Full time

Job summary

Regional School Unit 57 is seeking an Administrative Assistant to the Superintendent to provide high-level executive and administrative support.

This role manages confidential matters, supports district leadership, and coordinates Board activities while enhancing public relations and community outreach.

Qualifications

• High school diploma or equivalent.
• Fingerprint certification required by Maine DOE.
• Experience supporting executive leadership, preferably in public schools.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Maintain Superintendent's calendar and manage multiple priorities.
• Draft, edit and proofread professional correspondence and reports.
• Prepare agendas and take minutes for RSU 57 School Board.
• Update district live feed and social media with timely content.
• Ensure timely distribution of School Board materials and maintain records.

Skills

Multi-tasking

Problem solving

Discretion

Executive support

Education

High school diploma

Fingerprint certification

Job description

Job Description

REGIONAL SCHOOL UNIT NO. 57

Office of the Superintendent

86 West Road

Waterboro, ME 04087

Administrative Assistant to the Superintendent

JOB SUMMARY:

The Administrative Assistant to the Superintendent provides high-level executive and administrative support to ensure the efficient operation of the Superintendent's Office and the RSU 57 School Board. This position serves as a primary liaison for district leadership, handling confidential matters with utmost discretion, managing executive communications and schedules, coordinating Board activities, and supporting public relations and community outreach.

REPORTS TO:

Superintendent of Schools

QUALIFICATIONS DESIRED:

• A successful candidate will be an agile, efficient multi tasker and strong problem solver who can seamlessly balance routine daily tasks with the ability to respond swiftly, accurately, and resourcefully to urgent needs or dynamic situations as needed.
• High school diploma or equivalent.
• Valid State of Maine Department of Education Fingerprint certification.
• Previous experience supporting executive leadership, preferably in a public school district.
• Demonstrated experience handling confidential information with discretion, professionalism, and a keen eye for detail.
• Background in communications, public relations, or administrative roles with a high degree of visibility and stakeholder interaction preferred.

PERFORMANCE RESPONSIBILITIES:

• Maintain the Superintendent's calendar and schedule, prioritizing appointments and managing multiple priorities simultaneously.
• Anticipate the Superintendent's needs and proactively address administrative and logistical challenges.
• Represent the Office of the Superintendent at events within the district.
• Draft, edit, and proofread professional correspondence, reports, and presentations.
• Provide administrative support for the RSU 57 School Board by preparing agendas, taking minutes, following up on action items, and attending evening meetings as scheduled.
• Ensure timely distribution of School Board materials and maintain accurate records of School Board agendas, minutes, and policies.
• Review and approve staff absence requests in alignment with employee contracts and Collective Bargaining Agreement (CBA) provisions, consulting with HR or administration as necessary.
• Build and sustain positive working relationships with staff, School Board members, members of the community, and external partners.
• Manage and update the district's live feed and social media account with timely, professional, and engaging content to promote events, announcements, and district achievements.
• Maintain a high level of attention to detail across all communications and digital platforms to ensure consistency, clarity, and professionalism.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Apply critical thinking and problem-solving skills to daily tasks.

TERMS OF EMPLOYMENT:

Full Year, Hourly. Working conditions to be established by the RSU 57 School Board.

SALARY RANGE:

$51,480-$67,433

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to sit, stand, climb stairs, lift (ranging from 25-75 lbs), bend, pull, push, walk, kneel, crouch, and perform other physical tasks that may be required from time to time.

Equal Opportunity Employer:

Regional School Unit 57 is an Equal Opportunity Employer. RSU 57 does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, or any other protected status under applicable federal and state laws.

NOTE:

The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.