Administrative Assistant to the Superintendent

RSU 57/MSAD 57 SCHOOL DISTRICT; Waterboro (ME); On-site; USD 70,919,000 - 92,896,000; Full time

Job summary

RSU 57 School District in Waterboro, ME, seeks an Administrative Assistant to the Superintendent to provide high-level executive support, manage confidential matters, and coordinate district communications and Board activities.

The role reports to the Superintendent and supports the School Board, ensuring timely agendas, minutes, and correspondence, while maintaining professional public relations within the district.

Qualifications

• High school diploma or equivalent is required.
• Valid State of Maine Fingerprint certification is required.
• Experience supporting executive leadership, preferably in a public school district.
• Ability to handle confidential information with discretion and professionalism.
• Background in communications, public relations, or administrative roles with stakeholder interaction is preferred.

Responsibilities

• Maintain the Superintendent's calendar and schedule, prioritizing appointments.
• Anticipate needs and address administrative and logistical challenges.
• Represent the Office of the Superintendent at district events.
• Draft, edit, and proofread professional correspondence, reports, and presentations.
• Provide administrative support for the RSU 57 School Board: agendas, minutes, action follow-ups, evening meetings.
• Distribute School Board materials and maintain records of agendas, minutes, and policies.
• Review staff absence requests per contracts and CBA guidelines.
• Foster positive relationships with staff, Board members, and community partners.
• Manage and update district live feed and social media content for events and announcements.
• Ensure consistent, clear, and professional communications across platforms.

Skills

Executive support

Confidentiality

Communications

Education

High school diploma or equivalent

Fingerprint certification (Maine DOE)

Job description

Administrative Assistant to the Superintendent

Waterboro, ME 04087

Job Summary

The Administrative Assistant to the Superintendent provides high-level executive and administrative support to ensure the efficient operation of the Superintendent's Office and the RSU 57 School Board. This position serves as a primary liaison for district leadership, handling confidential matters with utmost discretion, managing executive communications and schedules, coordinating Board activities, and supporting public relations and community outreach.

Reports to: Superintendent of Schools

Qualifications Desired

• High school diploma or equivalent.
• Valid State of Maine Department of Education Fingerprint certification.
• Previous experience supporting executive leadership, preferably in a public school district.
• Demonstrated experience handling confidential information with discretion, professionalism, and a keen eye for detail.
• Background in communications, public relations, or administrative roles with a high degree of visibility and stakeholder interaction preferred.

Performance Responsibilities

• Maintain the Superintendent's calendar and schedule, prioritizing appointments and managing multiple priorities simultaneously.
• Anticipate the Superintendent's needs and proactively address administrative and logistical challenges.
• Represent the Office of the Superintendent at events within the district.
• Draft, edit, and proofread professional correspondence, reports, and presentations.
• Provide administrative support for the RSU 57 School Board by preparing agendas, taking minutes, following up on action items, and attending evening meetings as scheduled.
• Ensure timely distribution of School Board materials and maintain accurate records of School Board agendas, minutes, and policies.
• Review and approve staff absence requests in alignment with employee contracts and Collective Bargaining Agreement (CBA) provisions, consulting with HR or administration as necessary.
• Build and sustain positive working relationships with staff, School Board members, members of the community, and external partners.
• Manage and update the district's live feed and social media account with timely, professional, and engaging content to promote events, announcements, and district achievements.
• Maintain a high level of attention to detail across all communications and digital platforms to ensure consistency, clarity, and professionalism.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Apply critical thinking and problem-solving skills to daily tasks.

Terms Of Employment

Full Year, Hourly. Working conditions to be established by the RSU 57 School Board.

Salary Range

$51,480-$67,433

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to sit, stand, climb stairs, lift (ranging from 25-75 lbs), bend, pull, push, walk, kneel, crouch, and perform other physical tasks that may be required from time to time.

Equal Opportunity Employer

Regional School Unit 57 is an Equal Opportunity Employer. RSU 57 does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, or any other protected status under applicable federal and state laws.

Note

The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.