Executive Administrative Assistant to Hospital Leaders

Wolfson Children's; Jacksonville (FL); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Wolfson Children's Hospital in Jacksonville, Florida seeks a Senior Administrative Assistant to provide high-level support to the Vice President of Operations and the Vice President of Patient Care Services. This role manages calendars, coordinates meetings, drafts correspondence, and ensures effective communication across leadership teams.

The ideal candidate is proactive, resourceful, and highly organized, comfortable supporting multiple executives in a fast-paced healthcare environment, with

Formación

• More than 5 years of executive administrative support experience.
• High school diploma required; AA/AS preferred.
• Ability to manage multiple executives' calendars and travel.
• Discretion and confidentiality in handling sensitive information.

Responsabilidades

• Provide high-level administrative support to VP of Operations and VP of Patient Care Services.
• Manage complex calendars and coordinate meetings.
• Respond to inquiries and serve as a professional point of contact for stakeholders.
• Draft, prepare, and manage correspondence, reports, and documents.
• Maintain organized electronic files, records, and administrative documentation.
• Coordinate meeting logistics, including scheduling, materials, and follow-up.
• Arrange travel, lodging, and related accommodations as needed.
• Develop and prepare PowerPoint presentations, spreadsheets, flowcharts, and reports.
• Utilize Microsoft Office and other desktop technologies to support needs.
• Manage multiple assignments and deadlines with accuracy and confidentiality.
• Perform additional administrative responsibilities and special projects.

Herramientas

Microsoft Office

PowerPoint

Calendar management

Descripción del empleo

Wolfson Children's Hospital in Jacksonville, Florida seeks a Senior Administrative Assistant to provide high-level support to the Vice President of Operations and the Vice President of Patient Care Services. This role manages calendars, coordinates meetings, drafts correspondence, and ensures effective communication across leadership teams.

The ideal candidate is proactive, resourceful, and highly organized, comfortable supporting multiple executives in a fast-paced healthcare environment, with