Administrative Office Specialist – Social Sciences & Education

Jacksonville University; Jacksonville (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Jacksonville University is seeking an Office Associate to provide administrative support across the School of Social Sciences and Education, the Department of Humanities, and the College of Law. The role is full-time and shared among multiple divisions on the Main Campus in Jacksonville, FL.

The successful candidate will have at least a high school diploma and 2+ years in a professional office environment, with advanced MS Office skills and a customer-service orientation.

Qualifications

• Minimum education: high school diploma.
• 2+ years in a professional office environment providing administrative support.
• Advanced MS Office skills including Excel, Word, PowerPoint, and Outlook.

Responsibilities

• Provide administrative support to the Director of Social Sciences & Education, Chair of Humanities, Chair of Education, the College of Law, and the students and faculty within these divisions.
• Assist with record keeping, work orders, purchase requests, invoice tracking, PCard purchases, mail processing, copier maintenance, building upkeep, onboarding adjuncts, and hiring/supervising student workers.
• Submit key requests, name badge orders, and office supply requests for new faculty; support both full-time and adjunct faculty.
• Organize events including catering, 25 Live, invitations, attendance tracking, decorations, and related tasks per event.
• Create Payroll Sheets each semester in collaboration with Chairs; arrange travel for field trips and professional development for faculty.

Skills

Advanced Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Education

High school diploma

Job description

Jacksonville University is seeking an Office Associate to provide administrative support across the School of Social Sciences and Education, the Department of Humanities, and the College of Law. The role is full-time and shared among multiple divisions on the Main Campus in Jacksonville, FL.

The successful candidate will have at least a high school diploma and 2+ years in a professional office environment, with advanced MS Office skills and a customer-service orientation.