Administrative Office Associate - Social Sciences & Education

Jacksonville-University; Jacksonville (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Jacksonville University is seeking an Office Associate to provide administrative support across the School of Social Sciences and Education, the Department of Humanities, and the College of Law. This full-time, exempt role is based on the Main Campus in Jacksonville, FL, and reports to the Dean of the Linda Berry Stein College of Arts & Sciences.

You will handle record keeping, procurement, payroll prep, onboarding, event coordination, travel arrangements, and customer service for students and

Qualifications

• Minimum education: High school diploma.
• 2+ years in a professional office environment providing administrative support.
• Advanced Excel, Word, PowerPoint, Outlook and Office skills.

Responsibilities

• Provide administrative support to the Director of Social Sciences & Education, Chair of Humanities, Chair of Education, the College of Law, and the students and faculty within these divisions.
• Assist with administrative duties including record keeping, work orders, purchase requests, invoice tracking, PCard purchases, processing mail, maintaining copiers, maintaining buildings (Gooding, Council, and Founders buildings), onboarding adjuncts, hiring and supervising student workers.
• Submit key requests, name badge orders, and office supply requests for new faculty. Provide administrative support for new full-time and adjunct faculty.
• Manage the organization of events including catering, 25 Live, invitations, tracking attendance, decorations, and other details as needed per event.
• Collaborate with Chairs to create and submit Payroll Sheets each semester.
• Assist faculty in arranging field trips and professional development travel arrangements.
• Foster and maintain a professional and friendly office environment, including assisting students and visitors with directions and with faculty or department contact information, and maintaining organized and clean offices and supply rooms.
• Monitor website pages for any needed updates.
• Coordinate faculty search campus visits by creating the daily interview schedules and working with the Director of College Operations to ensure hotel, travel, and Dean’s availability
• Other duties as assigned by the Dean’s Office

Skills

Excel

Word

PowerPoint

Outlook

Education

High school diploma

Tools

Excel

Word

PowerPoint

Outlook

Job description

Jacksonville University is seeking an Office Associate to provide administrative support across the School of Social Sciences and Education, the Department of Humanities, and the College of Law. This full-time, exempt role is based on the Main Campus in Jacksonville, FL, and reports to the Dean of the Linda Berry Stein College of Arts & Sciences.

You will handle record keeping, procurement, payroll prep, onboarding, event coordination, travel arrangements, and customer service for students and