Executive Administrative Assistant to Senior Leaders

Texas State University; San Marcos (TX); On-site; USD 536,000 - 614,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement options

Wellness program

Job summary

Texas State University seeks a Senior Administrative Assistant to provide executive-level support to multiple Associate Vice Presidents in the Division of Student Success. You will manage calendars, coordinate meetings and travel, prepare agendas and materials, and handle confidential information with discretion.

The role requires excellent organizational skills, professional communication, and the ability to advance initiatives, support budget and HR processes, and ensure timely completion of

Qualifications

• High school diploma or GED required.
• Experience coordinating calendars, meetings, and priorities.
• Experience handling confidential information with discretion.

Responsibilities

• Provide executive-level support to multiple Associate Vice Presidents.
• Manage complex calendars and travel arrangements; prepare agendas and materials.
• Draft, edit, and distribute executive communications and documents.
• Monitor priorities, deadlines, and action items; ensure follow-through.
• Support budget, procurement, and HR processes; maintain records and reporting.

Skills

Calendar management

Executive support

Professional communication

Discretion handling confidential data

Prioritization and time management

Education

High school diploma or GED

Associate’s or Bachelor’s degree

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Texas State University seeks a Senior Administrative Assistant to provide executive-level support to multiple Associate Vice Presidents in the Division of Student Success. You will manage calendars, coordinate meetings and travel, prepare agendas and materials, and handle confidential information with discretion.

The role requires excellent organizational skills, professional communication, and the ability to advance initiatives, support budget and HR processes, and ensure timely completion of