Executive Administrative Assistant to Ministers

Sisters of Mercy of the Americas; Bala Cynwyd (PA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation

Sick-time

403(B)

Job summary

The Sisters of Mercy of the Americas is seeking an experienced Administrative Assistant II to provide comprehensive administrative support in Merion Station, PA. The role requires strong organization, discretion, and the ability to manage multiple priorities for Institute Ministers and Sister Life Ministers.

The ideal candidate will have five years of senior-level administrative experience, proficient Microsoft 365 skills, and experience coordinating meetings, travel, and events.

Qualifications

• Five years of prior executive assistant or comparable senior-level administrative support experience.
• High school diploma or GED required, plus two years of college and/or administrative or secretarial training; or an equivalent combination of education and experience.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Strong knowledge of office administrative procedures and practices.
• Excellent organizational skills with the ability to manage multiple priorities and projects simultaneously.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively as part of a team.
• Proficiency with Microsoft Office 365 and other standard office technology.
• Experience scheduling and providing technical support for Zoom and Microsoft Teams meetings.

Responsibilities

• Provide comprehensive administrative support to Institute Ministers and Sister Life Ministers, including managing correspondence, documents, scheduling, and other administrative responsibilities.
• Support Institute Minister and Sister Life Minister committees, including meeting coordination and follow-up.
• Prepare, proofread, organize, and maintain correspondence, reports, spreadsheets, files, and other documents.
• Coordinate meetings, programs, functions, and activities, including scheduling, agendas, materials, and logistics.
• Schedule and provide technical support for Zoom and Microsoft Teams meetings, including managing hosts and co-hosts, muting participants, and enabling interpretation services as needed.

Skills

Executive support

Office procedures

Microsoft Office 365

Zoom

Microsoft Teams

Confidentiality

Organizational skills

Meeting minutes

Travel arrangements

Liaison

Education

High school diploma or GED

College coursework/Associate degree

Bachelor’s degree

Tools

Zoom

Microsoft Teams

Excel

Job description

The Sisters of Mercy of the Americas is seeking an experienced Administrative Assistant II to provide comprehensive administrative support in Merion Station, PA. The role requires strong organization, discretion, and the ability to manage multiple priorities for Institute Ministers and Sister Life Ministers.

The ideal candidate will have five years of senior-level administrative experience, proficient Microsoft 365 skills, and experience coordinating meetings, travel, and events.