Senior Administrative Assistant for Ministry Support

The Sisters of Mercy of the Americas; Bala Cynwyd (PA); On-site; USD 46,000 - 62,000; Full time

Benefits offered by this job

Medical

Vision

Vacation

Sick-time

Job summary

The Sisters of Mercy of the Americas in Merion Station, PA is seeking an experienced Administrative Assistant II to provide comprehensive administrative support to Institute Ministers and Sister Life Ministers. This full-time role oversees scheduling, correspondence, and documentation while coordinating meetings, travel, and events.

The ideal candidate has strong organizational and communication skills, proficiency with Office 365, and the ability to handle confidential information with

Qualifications

• Five years of executive assistant or senior-level admin experience.
• High school diploma or GED; two years of college or secretarial training.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office 365 and related office tech.
• Excellent proofreading and strong written/verbal communication.
• Ability to work independently and as part of a team.
• Experience scheduling and coordinating meetings and events.

Responsibilities

• Provide comprehensive administrative support to Institute Ministers and Sister Life Ministers, including managing correspondence, documents, scheduling, and other administrative responsibilities.
• Coordinate meetings, programs, functions, and activities, including scheduling, agendas, materials, and logistics.
• Schedule and provide technical support for Zoom and Microsoft Teams meetings, including managing hosts and co-hosts, muting participants, and enabling interpretation services as needed.
• Coordinate travel arrangements and reservations, including assisting with visa arrangements for international Sisters.
• Maintain accurate electronic and paper files, spreadsheets, records, and other administrative resources.
• Prepare materials for Jubilee Masses, funerals, holiday Masses, and other community events.
• Serve as recording secretary for meetings as requested, ensuring meeting minutes are accurate, organized, and prepared according to established standards.
• Prepare and distribute correspondence, documents, spreadsheets, and other communications, including mail merge when needed.
• Coordinate with staff members to ensure projects and assignments are completed accurately and on time.

Skills

Executive assistant experience

Strong organizational skills

Excellent communication

Education

High school diploma or GED

Two years of college or secretarial training

Bachelor’s degree (preferred)

Tools

Microsoft Office 365

Zoom

Microsoft Teams

Job description

The Sisters of Mercy of the Americas in Merion Station, PA is seeking an experienced Administrative Assistant II to provide comprehensive administrative support to Institute Ministers and Sister Life Ministers. This full-time role oversees scheduling, correspondence, and documentation while coordinating meetings, travel, and events.

The ideal candidate has strong organizational and communication skills, proficiency with Office 365, and the ability to handle confidential information with