Hybrid Ministry Office Administrative Specialist

School Sisters of Notre Dame Central Pacific Province; Milwaukee (WI); Hybrid; USD 42,000 - 55,000; Full time

Job summary

School Sisters of Notre Dame Central Pacific Province seeks an Ministry Office Administrative Assistant to support the Ministry Office Director, managing calendars, communications, and records. The role involves coordinating meetings, archiving minutes, and assisting with budgets and events.

The position is hybrid, requiring some in-person office time in Milwaukee and occasional after-hours tasks. Candidates should have 3–5 years of admin experience and proficiency with Office tools and

Qualifications

• Associate degree preferred; 3–5 years admin assistant experience preferred.
• Experience with MS Office, SharePoint, and digital communications tools.
• Ability to manage calendars, communications, and archives.

Responsibilities

• Provide administrative and secretarial support to the Ministry Office Director.
• Arrange space and logistics for meetings and functions.
• Maintain calendar for Ministry Office and Ministry Commission.
• Prepare agendas, minutes, and documents for commissions and office.
• Maintain Ministry Office SharePoint site and database of ministry leaders.
• Draft and deliver communications to ministries, commissioners and the public.
• Assist with budget-related administrative tasks with the Director.
• Coordinate ads/logo placements for events.
• Manage photos and digital files for our ministries.
• Research background information and write reports as needed.
• Send cards, flowers and gifts for special occasions.
• Perform other tasks as assigned by the Director.

Skills

Organizational skills

Written and oral communication

Multi-tasking

Confidentiality

Learning new technology

Interpersonal skills

Flexibility

Charism/ministry understanding

Team collaboration

Education

Associate’s degree preferred

Tools

SharePoint

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Constant Contact

Job description

School Sisters of Notre Dame Central Pacific Province seeks an Ministry Office Administrative Assistant to support the Ministry Office Director, managing calendars, communications, and records. The role involves coordinating meetings, archiving minutes, and assisting with budgets and events.

The position is hybrid, requiring some in-person office time in Milwaukee and occasional after-hours tasks. Candidates should have 3–5 years of admin experience and proficiency with Office tools and