Executive Administrative Assistant to Library Directors

DC Government; Washington (District of Columbia); On-site; USD 62,000 - 70,000; Full time

Job summary

District of Columbia Public Library (DCPL) is seeking an Administrative Assistant to the Director of Administrative Services and the Director of Business Operations. The role provides substantive support to executive leaders across library divisions and city agencies to drive strategic initiatives.

The candidate will manage calendars, draft correspondence, maintain filing systems, and handle sensitive information with discretion.

Qualifications

• Administrative and analytical skills with ability to research problems and issues.
• Ability to handle sensitive information and maintain confidentiality.
• Experience using standard office platforms (Microsoft Office) and data management.
• Ability to manage calendars, prepare reports, and coordinate meetings.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Maintain filing systems (physical and digital).
• Handle supply distribution and fulfillment requests.
• Answer phones, direct calls, schedule appointments, and assist visitors.
• Respond to emails and digital queries; manage calendars for senior staff.
• Draft and edit letters, reports, and documents; input data into databases/spreadsheets.
• Prepare meeting agendas and take minutes; coordinate logistics and catering.
• Operate office equipment and liaise with maintenance/vendors.
• Conduct research and summarize information for reports/presentations.

Skills

Administrative skills

Analytical skills

Discretion/privacy

Communication (oral/written)

Calendar management

Tools

Microsoft Office

Database/spreadsheet management

PASS/ERP procurement systems

Job description

District of Columbia Public Library (DCPL) is seeking an Administrative Assistant to the Director of Administrative Services and the Director of Business Operations. The role provides substantive support to executive leaders across library divisions and city agencies to drive strategic initiatives.

The candidate will manage calendars, draft correspondence, maintain filing systems, and handle sensitive information with discretion.