Executive Administrative Assistant for Library Leadership

DC Department of Human Resources; Washington (District of Columbia); On-site; USD 62,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Vacation leave

Retirement plan

Job summary

DC Public Library, located at the Director Office, District of Columbia Public Library, seeks an Administrative Assistant to the Director of Administrative Services and the Director of Business Operations. You will support executive leadership across divisions and city agencies to implement strategic initiatives.

You will handle calendars, travel arrangements, correspondence, and data management, while maintaining confidentiality and professionalism in a fast-paced public service environment.

Qualifications

• Must possess at least a high school diploma or its educational equivalent (GED).
• Experience performing supply distribution and fulfillment requests (Central Office Supplies Tracker).
• Knowledge of administrative procedures to meet goals accurately and efficiently.
• Proficient with standard office platforms and Microsoft Suite; willingness to learn new technologies.

Responsibilities

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Manages calendars for senior staff, including travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.

Skills

Supply distribution

Office administration

Education

High school diploma or GED

Tools

PASS

ERP

Job description

DC Public Library, located at the Director Office, District of Columbia Public Library, seeks an Administrative Assistant to the Director of Administrative Services and the Director of Business Operations. You will support executive leadership across divisions and city agencies to implement strategic initiatives.

You will handle calendars, travel arrangements, correspondence, and data management, while maintaining confidentiality and professionalism in a fast-paced public service environment.