Executive Administrative Assistant to Leadership | On-Site

Orion Placement; Allentown (Lehigh County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Dental insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Confidential Employer in Orefield, PA is seeking an Executive Administrative Assistant to support senior leadership with calendar management, communications, and confidential document handling. This on-site role offers exposure to executive-level decision-making and strategic initiatives.

The ideal candidate has 3+ years of executive or senior-level administrative experience, exceptional organization and communication skills, and a proactive, discreet approach to priorities and travel logistics.

Qualifications

• 3+ years of executive-level admin support experience.
• Strong organization, time management, and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide high-level administrative support to executives and senior leadership.
• Manage calendars, appointments, meetings, schedules, and changing priorities.
• Coordinate internal and external communications and ensure important items receive timely follow-up.
• Prepare correspondence, reports, presentations, documents, and meeting materials.
• Organize meetings, maintain records, and track action items and deadlines.
• Assist with travel arrangements, scheduling, and other executive logistics as needed.
• Serve as a professional point of contact for employees, business partners, vendors, and other stakeholders.
• Handle sensitive and confidential information with professionalism and discretion.
• Anticipate executive needs and proactively help resolve scheduling, communication, and administrative challenges.
• Support special projects and additional business priorities as needed.

Skills

Executive support

Communication

Organization

Discretion

Calendar management

Tools

Microsoft Office

Google Workspace

Job description

Confidential Employer in Orefield, PA is seeking an Executive Administrative Assistant to support senior leadership with calendar management, communications, and confidential document handling. This on-site role offers exposure to executive-level decision-making and strategic initiatives.

The ideal candidate has 3+ years of executive or senior-level administrative experience, exceptional organization and communication skills, and a proactive, discreet approach to priorities and travel logistics.