Executive Administrative Assistant

Orion Placement; Allentown (Lehigh County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Dental insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Confidential Employer in Orefield, PA is seeking an Executive Administrative Assistant to support senior leadership with calendar management, communications, and confidential document handling. This on-site role offers exposure to executive-level decision-making and strategic initiatives.

The ideal candidate has 3+ years of executive or senior-level administrative experience, exceptional organization and communication skills, and a proactive, discreet approach to priorities and travel logistics.

Qualifications

• 3+ years of executive-level admin support experience.
• Strong organization, time management, and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide high-level administrative support to executives and senior leadership.
• Manage calendars, appointments, meetings, schedules, and changing priorities.
• Coordinate internal and external communications and ensure important items receive timely follow-up.
• Prepare correspondence, reports, presentations, documents, and meeting materials.
• Organize meetings, maintain records, and track action items and deadlines.
• Assist with travel arrangements, scheduling, and other executive logistics as needed.
• Serve as a professional point of contact for employees, business partners, vendors, and other stakeholders.
• Handle sensitive and confidential information with professionalism and discretion.
• Anticipate executive needs and proactively help resolve scheduling, communication, and administrative challenges.
• Support special projects and additional business priorities as needed.

Skills

Executive support

Communication

Organization

Discretion

Calendar management

Tools

Microsoft Office

Google Workspace

Job description

Pay:$65,000.00 - $90,000.00 per year

Why This Is a Great Opportunity

• Work closely with senior leadership and play an important role in keeping priorities, schedules, and communication running smoothly.
• Join a stable, established organization with diverse business and real estate operations.
• Gain broad exposure to executive-level decision-making and important company initiatives.
• Take ownership of a highly visible role where organization, judgment, and follow-through are genuinely valued.
• Build a long-term career with a team that appreciates initiative, professionalism, and reliability.

Location

This is a full-time, on-site opportunity in Orefield, Pennsylvania, offering direct access to leadership and the opportunity to become a trusted member of the executive team.

Note

We are seeking a highly organized, proactive professional with strong communication skills, excellent attention to detail, sound judgment, and the ability to manage confidential information and multiple priorities. Prior executive or senior-level administrative support experience is strongly preferred.

About Us

We are an established, privately held organization with diversified business and real estate interests and a long history of growth and investment in our communities. Our team values professionalism, integrity, accountability, and people who take ownership of their work. Confidential Employer.

Job Description

• Provide high-level administrative support to executives and senior leadership.
• Manage calendars, appointments, meetings, schedules, and changing priorities.
• Coordinate internal and external communications and ensure important items receive timely follow-up.
• Prepare correspondence, reports, presentations, documents, and meeting materials.
• Organize meetings, maintain records, and track action items and deadlines.
• Assist with travel arrangements, scheduling, and other executive logistics as needed.
• Serve as a professional point of contact for employees, business partners, vendors, and other stakeholders.
• Handle sensitive and confidential information with professionalism and discretion.
• Anticipate executive needs and proactively help resolve scheduling, communication, and administrative challenges.
• Support special projects and additional business priorities as needed.

Qualifications

• 3+ years of executive administrative, executive assistant, or senior-level administrative support experience preferred.
• Strong organization, time management, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High degree of professionalism, discretion, and confidentiality.
• Strong proficiency with Microsoft Office, Google Workspace, calendars, email, and general business technology.
• Ability to work independently, anticipate needs, and follow projects through completion.
• Experience supporting executives, owners, or senior leadership is strongly preferred.

Why You Will Love Working Here

• You will work closely with leadership and have visibility into important business priorities.
• Your organization and follow-through will have a direct impact on the effectiveness of the executive team.
• You will have variety in your work rather than performing the same administrative tasks every day.
• You will join an established organization that values dependable, high-performing team members.
• You will have an opportunity to build trust, expand your responsibilities, and grow with the organization.

Benefits

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

Requirements: Must-have: 3+ yrs of executive assistant or senior-level admin support exp

Quick Recruiter Reference

Established diversified organization seeking an Executive Administrative Assistant to support senior leadership. Role likely covers calendar management, meetings, communications, confidential documents, follow-up, and special projects. Target polished candidates with 3+ years of executive or senior-level administrative support experience.

New Job Order Alert

• Client job title: Executive Administrative Assistant
• Location: Orefield, PA
• On-site, hybrid, remote: On-site
• Experience: 3
• Good fit job titles/keywords for candidates: Executive Assistant, Executive Administrative Assistant, Senior Executive Assistant, Senior Administrative Assistant, Executive Coordinator, Administrative Assistant to CEO
• # of hires needed: 1