Executive Administrative Assistant to Health Policy Leaders

Gainwell Technologies; Wisconsin; Remote; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

401(k) match

Flexible vacation policy

Educational assistance

Job summary

Gainwell Technologies seeks an Executive Administrative Assistant to support senior leadership within the Bureau of Clinical Policy and Pharmacy. You will manage complex calendars, coordinate meetings and travel, prepare reports, and maintain confidential records in a fast-paced healthcare setting.

The ideal candidate brings 6+ years of executive-level support, strong MS Office skills (Excel PivotTables, Word, PowerPoint, Outlook, Teams), and a proven ability to prioritize multiple tasks with

Qualifications

• 6+ years of progressively responsible administrative, executive support, or senior-level administrative experience
• experience managing complex executive calendars, meetings, travel arrangements, expense reporting, competing priorities, and confidential information with accuracy and discretion
• Strong proficiency with Microsoft Office, particularly Excel, including formulas and PivotTables, as well as Word, Outlook, PowerPoint, and Teams; SharePoint experience is strongly preferred
• Exceptional organization, time management, communication, and problem-solving skills with the ability to independently prioritize multiple assignments, anticipate needs, and follow through on deadlines
• A dependable, responsive, resourceful, and adaptable approach to work, with sound judgment, attention to detail, and the ability to accept feedback and successfully adjust to changing priorities

Responsibilities

• Provide high-level administrative support to the Director and Deputy Director of the Bureau of Clinical Policy and Pharmacy, including complex calendar management, meeting coordination, travel arrangements, expense reporting, correspondence, and day-to-day prioritization
• Coordinate Bureau meetings, committees, projects, and workgroups by preparing agendas and presentations, scheduling participants, maintaining minutes and records, tracking action items, and supporting follow-up activities
• Compile and organize data for reports and presentations while maintaining accurate bureau records, retention requirements, and sensitive or confidential information with appropriate discretion
• Administer and maintain Microsoft Teams, SharePoint, WorkWeb, and related collaboration resources while supporting communication and information sharing across teams and partners
• Coordinate administrative activities across the Bureau of Clinical Policy and Pharmacy, including recruitment scheduling, new-hire onboarding and training, project support, and collaboration with internal departments, leadership, and external partners
• Manage multiple email inboxes, mailing lists, and lead the employee engagement committee for the Bureau of Clinical Policy and Pharmacy

Skills

Calendar management

Executive support

Prioritization

Communication

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Gainwell Technologies seeks an Executive Administrative Assistant to support senior leadership within the Bureau of Clinical Policy and Pharmacy. You will manage complex calendars, coordinate meetings and travel, prepare reports, and maintain confidential records in a fast-paced healthcare setting.

The ideal candidate brings 6+ years of executive-level support, strong MS Office skills (Excel PivotTables, Word, PowerPoint, Outlook, Teams), and a proven ability to prioritize multiple tasks with