Executive Admin to Healthcare Leaders | Flexible Hours

Gainwell Technologies; Wisconsin; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) match

Flexible vacation policy

Educational assistance

Job summary

Gainwell Technologies is seeking an Executive Administrative Assistant to support leadership within the Bureau of Clinical Policy and Pharmacy in Madison, WI. You will manage complex calendars, travel, meetings, and prepare reports and presentations in a fast-paced healthcare environment.

The role requires 6+ years of senior administrative experience, excellence with Microsoft Office (Excel PivotTables, Word, Outlook, PowerPoint, Teams, SharePoint), and a proactive, highly organized approach.

Qualifications

• 6+ years of progressively responsible administrative or executive support experience.
• Experience supporting directors or senior leaders.
• Strong proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Provide high-level administrative support to senior leaders, including calendars, meetings, travel, and reports.
• Coordinate meetings, agendas, minutes, and follow-up actions.
• Prepare reports and presentations and maintain confidential records.
• Manage collaboration tools (Teams, SharePoint, WorkWeb) and communications.
• Oversee onboarding, recruitment scheduling, and cross-department coordination.
• Manage multiple inboxes and employee engagement activities.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Confidentiality

Prioritization

Communication

Problem solving

Tools

Microsoft Office

SharePoint

Teams

Excel

PowerPoint

Outlook

PivotTables

Job description

Gainwell Technologies is seeking an Executive Administrative Assistant to support leadership within the Bureau of Clinical Policy and Pharmacy in Madison, WI. You will manage complex calendars, travel, meetings, and prepare reports and presentations in a fast-paced healthcare environment.

The role requires 6+ years of senior administrative experience, excellence with Microsoft Office (Excel PivotTables, Word, Outlook, PowerPoint, Teams, SharePoint), and a proactive, highly organized approach.