Executive Support Specialist

Conner Strong & Buckelew; Camden (NJ); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

401K plan

Health insurance and dental coverage

PTO

Job summary

Conner Strong & Buckelew in Camden, NJ, is seeking an Administrative Assistant to provide comprehensive administrative and organizational support to the CEO, department leadership, and the PERMA FAIR team. This role manages executive calendars, coordinates meetings, prepares correspondence, and maintains records in a fast-paced, confidential environment.

The ideal candidate is highly organized, proactive, and dependable, with strong written and verbal communication and the ability to manage

Qualifications

• Bachelor’s degree or equivalent business experience preferred.
• High School Diploma required.

Responsibilities

• Provide day-to-day administrative support to PERMA FAIR leadership and department staff.
• Manage and prioritize incoming administrative requests for leadership, routing routine matters.
• Maintain leadership calendars with priorities, preparation time, travel, and conflicts.
• Schedule and coordinate internal/external meetings, leadership meetings, department events, and client/vendor visits.
• Coordinate travel arrangements and itineraries, including logistics and changes.
• Prepare, format, proofread, and distribute correspondence and materials.
• Assist with meeting preparation and follow-up, including agendas and notes.
• Maintain organized electronic/physical files and departmental documentation.
• Route documents for signature, review, and distribution, and follow up as needed.
• Process and track departmental invoices, expense reports, and other transactions.
• Maintain department contact/distribution lists and reference materials.
• Support new-hire administrative needs, including onboarding logistics.

Skills

Strong organizational skills

Time management

Written communication

Verbal communication

Discretion/confidentiality

Independent work

Education

Bachelor’s degree or equivalent experience

High School Diploma

Job description

Conner Strong & Buckelew in Camden, NJ, is seeking an Administrative Assistant to provide comprehensive administrative and organizational support to the CEO, department leadership, and the PERMA FAIR team. This role manages executive calendars, coordinates meetings, prepares correspondence, and maintains records in a fast-paced, confidential environment.

The ideal candidate is highly organized, proactive, and dependable, with strong written and verbal communication and the ability to manage