Senior Technology Administrative Assistant

pjtpartners; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

PJT Partners in New York is seeking an experienced Administrative Assistant to support senior members of the Corporate Technology team. You will manage calendars, coordinate travel across time zones, and prepare client pitches and meeting materials.

The role requires strong organizational skills, clear written and verbal communication, and a professional presence. Bachelor's degree and 5+ years in an administrative role are preferred, with proficiency in Microsoft Office Suite.

Qualifications

• Bachelor's degree preferred.
• 5+ years in an administrative assistant position, preferably within financial services or technology.
• Excellent verbal and written communication, attention to detail, and professional presence.
• Proficiency with Microsoft Office and ability to manage multiple priorities.

Responsibilities

• Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal staff.
• Arrange domestic and international travel across time zones for professionals, including flights, cars, hotels, visas and other reservations.
• Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients.
• Schedule conference rooms for internal and external meetings; coordinate supporting technology.
• Meet and greet guests; register guests in visitor system.
• Prepare internal and external meeting materials and follow up on action items.
• Send and reply to emails on behalf of professionals; draft correspondence.
• Handle multiple phone lines and communicate with clients as requested.
• Track, prepare and process expense reimbursements and invoices.
• Maintain data integrity in databases including Outlook contacts and client tracking.
• Handle confidential documents as needed.

Skills

Communication

Time management

Organizational skills

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

PJT Partners in New York is seeking an experienced Administrative Assistant to support senior members of the Corporate Technology team. You will manage calendars, coordinate travel across time zones, and prepare client pitches and meeting materials.

The role requires strong organizational skills, clear written and verbal communication, and a professional presence. Bachelor's degree and 5+ years in an administrative role are preferred, with proficiency in Microsoft Office Suite.