Executive Administrative Assistant – School District Office

Young World Physical Education; Kilgore (TX); On-site; USD 23,005 - 28,929; Full time

Job summary

Kilgore Independent School District Central Administration Office in Kilgore, TX is seeking an Admin Assistant to Leadership to provide advanced clerical support to department administrators, manage calendars, prepare documents, and handle confidential information with discretion.

Require a high school diploma or GED and at least three years of advanced clerical experience; strong keyboarding, data entry, word processing, and public relations skills; ability to multi-task and prioritize;

Qualifications

• High School diploma or GED required.
• Three years advanced clerical experience with extensive contact with people.
• Experience in a public school district administrative office preferred.

Responsibilities

• Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrators assigned.
• Schedule appointments and maintain administrator calendar.
• Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
• Make travel arrangements including hotel reservations and conference registrations.
• Answer incoming calls and greet visitors.
• Respond to routine inquiries from the public and staff and refer appropriate inquiries.
• Assist with district events.
• Perform routine bookkeeping tasks and maintain department budget records.
• Order and maintain inventory of office supplies and equipment.
• Prepare purchase orders and payment authorizations.
• Compile data for state and local reports.
• Maintain and file all reports and documents as required.
• Comply with policies, maintain confidentiality, and uphold safety policies.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Public relations

Organization

Interpersonal skills

Multitasking

Reading memos

Education

High School diploma / GED

Tools

Spreadsheet software

Word processing

Job description

Kilgore Independent School District Central Administration Office in Kilgore, TX is seeking an Admin Assistant to Leadership to provide advanced clerical support to department administrators, manage calendars, prepare documents, and handle confidential information with discretion.

Require a high school diploma or GED and at least three years of advanced clerical experience; strong keyboarding, data entry, word processing, and public relations skills; ability to multi-task and prioritize;