Admin Asst.- Leadership

Young World Physical Education

Kilgore (TX)

On-site

USD 23,005 - 28,929

Full time

14 days+

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Job summary

Kilgore Independent School District Central Administration Office in Kilgore, TX is seeking an Admin Assistant to Leadership to provide advanced clerical support to department administrators, manage calendars, prepare documents, and handle confidential information with discretion.

Require a high school diploma or GED and at least three years of advanced clerical experience; strong keyboarding, data entry, word processing, and public relations skills; ability to multi-task and prioritize;

Qualifications

High School diploma or GED required.
Three years advanced clerical experience with extensive contact with people.
Experience in a public school district administrative office preferred.

Responsibilities

Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrators assigned.
Schedule appointments and maintain administrator calendar.
Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
Make travel arrangements including hotel reservations and conference registrations.
Answer incoming calls and greet visitors.
Respond to routine inquiries from the public and staff and refer appropriate inquiries.
Assist with district events.
Perform routine bookkeeping tasks and maintain department budget records.
Order and maintain inventory of office supplies and equipment.
Prepare purchase orders and payment authorizations.
Compile data for state and local reports.
Maintain and file all reports and documents as required.
Comply with policies, maintain confidentiality, and uphold safety policies.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Public relations

Organization

Interpersonal skills

Multitasking

Reading memos

Education

High School diploma / GED

Tools

Spreadsheet software

Word processing

Job description

Admin Asst.- Leadership

Kilgore Independent School District Central Administration Office - Kilgore, Texas.

Job Details

Job ID: 5831641

Application Deadline: Posted until filled

Posted: Jul 13, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Primary Purpose

Provide advanced clerical services to the department administrators assigned and manage the routine work activities of the central administrative office. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

Qualifications

Education / Certification: High School diploma / GED

Special Knowledge / Skills:

Knowledge of school district organization, operations, and administrative policies
Proficient skills in keyboarding, data entry, word processing, and file maintenance
Basic math skills
Ability to read and comprehend instructions, correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets and do word processing
Ability to prioritize workflow and multi-task numerous complex administrative activities

Experience

Three years advanced clerical experience with extensive contact with people
Prior experience in a public school district administrative office preferred

Major Responsibilities and Duties:

Clerical Support

Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrators assigned.
Schedule appointments and maintain administrator calendar.
Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
Make travel arrangements including making hotel reservations and turning in conference registration forms.
Answer incoming calls and greet visitors.
Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to administrators or other appropriate staff.
Assist with district events.

Accounting

Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
Order and maintain inventory of office supplies and program equipment.

Policy, Reports, and Correspondence

Compile pertinent data used to prepare various required state and local reports.
Prepare purchase orders and payment authorizations as directed.
Compile, maintain, and file all reports, records, and other documents as required.

Other

Comply with policies established by federal and state law, State Board of Education rule, and the local board policy.
Demonstrate behavior that is professional, ethical, and responsible.
Comply with district policies, as well as state and federal laws and regulations.
Adhere to the district’s safety policies and procedures.
Maintain confidentiality in the conduct of district business.
Demonstrate regular and prompt attendance.
Other duties as assigned.

Supervisory Responsibilities: None

Mental / Physical Demands and Environmental Factors:

Tools / Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding, and use of a mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

Salary: $16.70 to $21 Per Hour

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