Executive Administrative Assistant - Real Estate Ops (In-Office, VA)

TSCG; Vienna (VA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive Benefits & PTO

Job summary

TSCG, based in Vienna, VA, is seeking an Executive Administrative Assistant to support the Executive Managing Director of Property Management. This in-office role offers a salary range of $65,000 - $75,000 per year.

The ideal candidate brings 5+ years in a similar role, strong MS Office skills (Outlook, Excel, Word) and CRE/PM experience. Proficiency with Yardi, DocuSign, Planner, Emburse, and comfort with AI tools is preferred.

Qualifications

• 5+ years in a similar role
• Commercial Real Estate or Property Management experience strongly preferred
• High School diploma or equivalent (Bachelor’s Degree preferred)
• Advanced in Microsoft Office (Outlook, Excel, Word); experience with Yardi, DocuSign, Planner, Emburse a plus; comfort with AI and productivity tools
• Located in the DC Metro area and able to work in our Vienna, VA office
• Ability to provide references and complete background check

Responsibilities

• Proactively manages complex executive schedule - meetings, appointments, conferences, and teleconferences - identifying and resolving conflicts
• Arranges all travel logistics (flights, hotels, ground transportation) and prepares detailed itineraries
• Reads, researches, and routes correspondence; drafts and edits emails, letters, and documents on behalf of executives
• Serves as primary point of contact for internal and external communications, screening calls and managing inquiries
• Greets guests and clients in person and by phone, answering or directing inquiries
• Gathers and distributes meeting materials, takes minutes, and follows up on action items
• Maintains historical reference by developing filing/retrieval systems and recording meeting discussions
• Prepares reports, agendas, and special-project documents (Word, Excel, Adobe) in support of organizational objectives
• Provides high-level operational and administrative support as needed
• Assists with project management: tracking deadlines, coordinating with stakeholders, preparing status reports
• Coordinates with the corporate office on employee information, accounting, reports, and deadlines
• Serves as liaison across the property management platform, coordinating with property managers, tenant coordinators, lease administrators, and construction managers across multiple markets
• Maintains strict confidentiality of sensitive and client information; secures data through regular database backups
• Processes and reconciles expense reports
• Coordinates with the marketing team to prepare pitch proposals and new-business presentation materials
• Prepares management agreements and shepherds them through execution, tracking status and follow-up
• Contributes to team effort by taking on related tasks as needed

Skills

Calendar management

Travel coordination

Communication

Organization

Confidentiality

Education

High School diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Yardi

DocuSign

Microsoft Planner

Emburse

AI productivity tools

Job description

TSCG, based in Vienna, VA, is seeking an Executive Administrative Assistant to support the Executive Managing Director of Property Management. This in-office role offers a salary range of $65,000 - $75,000 per year.

The ideal candidate brings 5+ years in a similar role, strong MS Office skills (Outlook, Excel, Word) and CRE/PM experience. Proficiency with Yardi, DocuSign, Planner, Emburse, and comfort with AI tools is preferred.