Executive Administrative Assistant

TSCG; Vienna (VA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive Benefits & PTO

Job summary

TSCG, based in Vienna, VA, is seeking an Executive Administrative Assistant to support the Executive Managing Director of Property Management. This in-office role offers a salary range of $65,000 - $75,000 per year.

The ideal candidate brings 5+ years in a similar role, strong MS Office skills (Outlook, Excel, Word) and CRE/PM experience. Proficiency with Yardi, DocuSign, Planner, Emburse, and comfort with AI tools is preferred.

Qualifications

• 5+ years in a similar role
• Commercial Real Estate or Property Management experience strongly preferred
• High School diploma or equivalent (Bachelor’s Degree preferred)
• Advanced in Microsoft Office (Outlook, Excel, Word); experience with Yardi, DocuSign, Planner, Emburse a plus; comfort with AI and productivity tools
• Located in the DC Metro area and able to work in our Vienna, VA office
• Ability to provide references and complete background check

Responsibilities

• Proactively manages complex executive schedule - meetings, appointments, conferences, and teleconferences - identifying and resolving conflicts
• Arranges all travel logistics (flights, hotels, ground transportation) and prepares detailed itineraries
• Reads, researches, and routes correspondence; drafts and edits emails, letters, and documents on behalf of executives
• Serves as primary point of contact for internal and external communications, screening calls and managing inquiries
• Greets guests and clients in person and by phone, answering or directing inquiries
• Gathers and distributes meeting materials, takes minutes, and follows up on action items
• Maintains historical reference by developing filing/retrieval systems and recording meeting discussions
• Prepares reports, agendas, and special-project documents (Word, Excel, Adobe) in support of organizational objectives
• Provides high-level operational and administrative support as needed
• Assists with project management: tracking deadlines, coordinating with stakeholders, preparing status reports
• Coordinates with the corporate office on employee information, accounting, reports, and deadlines
• Serves as liaison across the property management platform, coordinating with property managers, tenant coordinators, lease administrators, and construction managers across multiple markets
• Maintains strict confidentiality of sensitive and client information; secures data through regular database backups
• Processes and reconciles expense reports
• Coordinates with the marketing team to prepare pitch proposals and new-business presentation materials
• Prepares management agreements and shepherds them through execution, tracking status and follow-up
• Contributes to team effort by taking on related tasks as needed

Skills

Calendar management

Travel coordination

Communication

Organization

Confidentiality

Education

High School diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Yardi

DocuSign

Microsoft Planner

Emburse

AI productivity tools

Job description

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TSCG is a privately held, third-party commercial real estate firm with a national retail platform and a growing presence across our markets. Based in our Vienna, Virginia office, we are seeking an Executive Administrative Assistant to support our Executive Managing Director of Property Management. This role is an in-office position. The salary range for this role is $65,000 - $75,000.

Since 1984, our retail real estate platform has delivered a comprehensive suite of advisory services to tenants, landlords, developers, investors, and financial institutions across our territory. Our work is guided by a commitment to excellence and to consistently delivering on the trust our clients place in us.

With 20 offices throughout the eastern United States, we are the largest firm of our kind in the country. At TSCG, we value diversity and the unique perspectives of our people. Our leadership team encourages employees to prioritize what matters most, and we are committed to supporting one another, maintaining high standards, and consistently exceeding expectations - while working collaboratively to strengthen our communities and drive innovation in a highly competitive marketplace.

What We Are Looking For

• 5 plus years in a similar role
• High School diploma or equivalent (Bachelor’s Degree preferred)
• Commercial Real Estate or Property Management experience strongly preferred
• Advanced in Microsoft Office (Outlook, Excel, Word); experience with Yardi, DocuSign, Microsoft Planner, and Emburse a plus; comfort with AI and productivity tools
• Strong work ethic and ability to resolve problems with minimal supervision
• Located in the DC Metro area and able to work in our Vienna, VA office
• Ability to provide references and complete background check

SKILLS AND CHARACTERISTICS

• Excellent communication and organizational skills
• Strong attention to detail
• Ability to multitask, prioritize assignments, and meet deadlines
• Ability to solve problems and research if necessary.
• Ability to interpret instructions and ask questions to ensure understanding.
• Ability to prioritize and organize work assignments; delegate work and follow-up as necessary to receive desired results.
• Ability to ensure security and confidentiality of client and company information.
• Ability to interact positively with clients and/or prospects.

Essential Functions/Duties/Responsibilities (include, but not limited to)

• Proactively manages complex executive schedule - meetings, appointments, conferences, and teleconferences - identifying and resolving conflicts.
• Arranges all travel logistics (flights, hotels, ground transportation) and prepares detailed itineraries.
• Reads, researches, and routes correspondence; drafts and edits emails, letters, and documents on behalf of executives.
• Serves as primary point of contact for internal and external communications, screening calls and managing inquiries.
• Greets guests and clients in person and by phone, answering or directing inquiries.
• Gathers and distributes meeting materials, takes minutes, and follows up on action items.
• Maintains historical reference by developing filing/retrieval systems and recording meeting discussions.
• Prepares reports, agendas, and special-project documents (Word, Excel, Adobe) in support of organizational objectives.
• Provides high-level operational and administrative support as needed.
• Assists with project management: tracking deadlines, coordinating with stakeholders, preparing status reports.
• Coordinates with the corporate office on employee information, accounting, reports, and deadlines.
• Serves as liaison across the property management platform, coordinating with property managers, tenant coordinators, lease administrators, and construction managers across multiple markets.
• Maintains strict confidentiality of sensitive and client information; secures data through regular database backups.
• Processes and reconciles expense reports.
• Coordinates with the marketing team to prepare pitch proposals and new-business presentation materials.
• Prepares management agreements and shepherds them through execution, tracking status and follow-up.
• Contributes to team effort by taking on related tasks as needed.

What Sets TSCG Apart

• People-First Culture: We believe sustainable growth starts with people. Our teams are supported, trusted, and empowered to do their best work.
• Hands-On Leadership: Our Property Management team is building momentum with clear expectations, accountability, and support.
• Relationship-Driven Approach: We prioritize long-term client relationships through execution, transparency, and follow-through - not sales pressure.
• National Platform, Local Focus: With 20 offices across the eastern U.S., we offer the stability of scale with the agility of a local team.
• Career Growth: We invest in professional development and offer meaningful opportunities to grow within a high-performing organization.
• Competitive Benefits & PTO: We offer a strong benefits package and generous PTO.

Leading With Purpose

Our goal is to sustain and grow a real estate services firm with a focus on long-term sustainability for our stakeholders, clients, properties, and operations. Achieving this vision requires every owner, manager, and employee to champion and uphold our Environmental, Social, and Governance (ESG) principles. These principles are integrated into all aspects of our business, from evaluating opportunities and investments to collaborating with landlords, investors, and occupier clients. By embedding ESG into our processes, we are committed to creating value, reducing risk, and enhancing client returns, while fostering a positive and supportive workplace for our team.

United by Purpose

TSCG is committed to creating an environment where all talents, perspectives, and experiences are valued. We believe that embracing our differences makes us stronger and drives our success. Together, we support our families, communities, and each other, fostering innovation in a competitive landscape.

TSCG is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, national origin, age, disability, citizenship status, or any other basis protected under applicable federal, state, or local law.