Chancellor’s Executive Assistant — Strategic Admin Lead

Archchicago; Chicago (IL); On-site; USD 32,000 - 39,000; Full time

Job summary

The Archdiocese of Chicago is seeking an Administrative Assistant to the Chancellor to provide multi-faceted support, manage confidential information, and drive projects. You will prepare correspondence, maintain files, and coordinate communications across departments in a not-for-profit faith-based setting.

Qualifications include at least 3 years of related office experience, college-level coursework, proficiency with MS Word, Excel, Access, and SharePoint, and a commitment to Catholic mission.

Qualifications

• Education preferred: Some college.
• Minimum 3 years related office experience.
• 5 years direct secretarial experience in fast-paced env.
• Proficiency with Word, Access and Excel; Adobe and OneNote; SharePoint.
• Strong communication and collaboration abilities.

Responsibilities

• Prepares correspondence and reports using word processing, database, and spreadsheet software.
• Develops and maintains relationships at all organization levels.
• Maintains confidentiality and uses discretion for the Chancellor’s activities.
• Uses PC graphic software to prepare notices and postings.
• Maintains Chancellor’s files in orderly fashion; archives as needed.
• Prepares mailings and other projects; supports various assignments.
• May undertake additional duties aligned with duties of an Administrative Assistant.
• Other duties may be assigned.

Skills

Initiative-taking

Interpersonal skills

Communication skills

Collaboration

Detail orientation

Problem-solving

Documentation

Integrity

Education

Some college

Tools

Microsoft Word

Access

Excel

Adobe

MS OneNote

SharePoint

Job description

The Archdiocese of Chicago is seeking an Administrative Assistant to the Chancellor to provide multi-faceted support, manage confidential information, and drive projects. You will prepare correspondence, maintain files, and coordinate communications across departments in a not-for-profit faith-based setting.

Qualifications include at least 3 years of related office experience, college-level coursework, proficiency with MS Word, Excel, Access, and SharePoint, and a commitment to Catholic mission.