Executive Administrative Assistant, Operations & Scheduling

Salas O'Brien; Charlotte (NC); On-site; USD 27,552 - 30,307; Full time

Job summary

Salas O’Brien in Charlotte, NC seeks an Administrative Assistant to support the Managing Principal and division across Accounting, Marketing, and Operations. The role focuses on ensuring priorities run smoothly, clear communication, and proactive management of commitments.

You will assist with scheduling, agendas, onboarding, travel, expense reporting, and event coordination, while maintaining confidentiality and professionalism. A flexible schedule supports academic commitments.

Qualifications

• Currently enrolled in or recently graduated from a college program in Business Administration, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.
• A proactive, self‑motivated approach with attention to detail.

Responsibilities

• Assist with scheduling and coordinating meetings for executive leadership.
• Support in drafting agendas, presentations, and meeting minutes.
• Assist with organizing and updating executive calendars and appointment tracking.
• Conduct research and compile data for reports or special projects.
• Assist with office organization and logistics, including supplies and facility needs.
• Coordinate onboarding announcements and internal communications for new hires.
• Assist with planning logistics for conferences, off-site meetings, and leadership gatherings.
• Support travel arrangements and related logistics for executives and visitors.
• Serve as the office Safety Liaison, completing the monthly Health & Safety Checklist.

Skills

Organizational skills

Time management

Communication

Confidentiality

Proactive

MS Office

Education

Business Administration

Tools

Outlook

Excel

PowerPoint

SharePoint

Job description

Salas O’Brien in Charlotte, NC seeks an Administrative Assistant to support the Managing Principal and division across Accounting, Marketing, and Operations. The role focuses on ensuring priorities run smoothly, clear communication, and proactive management of commitments.

You will assist with scheduling, agendas, onboarding, travel, expense reporting, and event coordination, while maintaining confidentiality and professionalism. A flexible schedule supports academic commitments.