Executive Admin & Operations Coordinator Flexible Schedule

Salas O’Brien, Inc.; Charlotte (NC); On-site; USD 27,552 - 30,307; Full time

Job summary

Salas O’Brien in Charlotte, NC is seeking an Administrative Assistant to support the Managing Principal and division across Accounting, Marketing, and Operations. The role ensures smooth execution of priorities, proactive communication, and calendar management.

You’ll handle scheduling, meeting minutes, onboarding for new hires, travel and expense reporting, office logistics, and event coordination. The position offers a full-time schedule with a competitive hourly base salary and opportunities

Qualifications

• Currently enrolled in or recently graduated from a college program in Business Administration, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office and willingness to learn new platforms.
• Confidentiality and professional handling of information.

Responsibilities

• Support Administrative & Executive functions for the Managing Principal and division.
• Schedule meetings, draft agendas, and take minutes.
• Coordinate onboarding announcements and new hire logistics.
• Assist with travel & expense reporting, and receipts reconciliation.
• Coordinate office logistics, events, and safety checks.

Skills

Administrative Support

Executive Support

Calendar Management

Travel Arrangements

Document Preparation

Education

Business Administration degree

Tools

Microsoft Office

Job description

Salas O’Brien in Charlotte, NC is seeking an Administrative Assistant to support the Managing Principal and division across Accounting, Marketing, and Operations. The role ensures smooth execution of priorities, proactive communication, and calendar management.

You’ll handle scheduling, meeting minutes, onboarding for new hires, travel and expense reporting, office logistics, and event coordination. The position offers a full-time schedule with a competitive hourly base salary and opportunities