Executive & Operations Administrative Assistant

Salas O'Brien, Inc.; Charlotte (NC); On-site; USD 27,552 - 30,307; Full time

Job summary

Salas O’Brien in Charlotte, NC is seeking an Administrative Assistant to provide proactive support to the Managing Principal and division across Accounting, Marketing, and Operations. You will help maintain schedules, prepare materials, and coordinate logistics to keep priorities moving smoothly.

This role requires strong organizational and communication skills, discretion with confidential information, and proficiency with Microsoft Office.

Qualifications

• Currently enrolled in or recently graduated from a college program in Business Administration, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.
• A proactive, self-motivated approach with attention to detail.

Responsibilities

• Administrative & Executive Support: Assist with scheduling and coordinating meetings for executive leadership.
• Draft agendas, presentations, and meeting minutes.
• Organize and update executive calendars and appointment tracking.
• Conduct research and compile data for reports or special projects.
• Assist with office organization and logistics, including supplies and facility needs.
• Coordinate onboarding announcements and internal communications for new hires.
• Accounting Support: Assist with creating and submitting travel and expense reports for executive leadership.
• Track and organize receipts, approvals, and reconciliation processes.
• Ensure compliance with company policies for expense reporting and documentation.
• Operations & Event Coordination: Help coordinate office activities, team-building events, and special meetings.
• Assist in planning logistics for conferences, off-site meetings, and leadership gatherings.
• Support travel arrangements and related logistics for executives and visitors.
• Serve as the office Safety Liaison, completing the monthly Health & Safety Checklist and ensuring the Emergency Response Plan remains current and compliant.
• Marketing & Communications: Support the administration of digital business cards and internal/external communications.
• Hands-on experience in executive administration, operations, and accounting support.
• Exposure to leadership decision-making and office management.
• Professional development through mentorship and real-world project experience.
• Flexible work schedule to accommodate academic commitments.

Skills

Microsoft Office

Time management

Written communication

Verbal communication

Confidentiality

Organizational skills

Education

High School or better

Tools

Outlook

Excel

PowerPoint

SharePoint

Job description

Salas O’Brien in Charlotte, NC is seeking an Administrative Assistant to provide proactive support to the Managing Principal and division across Accounting, Marketing, and Operations. You will help maintain schedules, prepare materials, and coordinate logistics to keep priorities moving smoothly.

This role requires strong organizational and communication skills, discretion with confidential information, and proficiency with Microsoft Office.