Executive Administrative Assistant — Onsite & Events

hitachi; Dallas (TX); On-site; USD 45,000 - 62,000; Full time

Job summary

HITACHI HIGH-TECH AMERICA, INC. in Dallas, TX is seeking an Administrative Assistant to provide essential clerical and logistical support to the Senior Executive Assistant and leadership team.

The role emphasizes scheduling, event coordination, travel arrangements, and accurate document preparation to keep executives organized in a fast-paced environment. The ideal candidate is highly organized, onsite-focused, and capable of coordinating with security, IT, GA, vendors, and guests to ensure

Qualifications

• High School diploma or equivalent required.
• Japanese language preferred; basic proficiency acceptable.
• Onsite role based in Dallas, TX (and Hillsboro, OR) with occasional travel.

Responsibilities

• Schedule internal/external meetings for executives and teams.
• Coordinate travel, lodging, venues, catering, and events.
• Greet guests, register visits, arrange facilities and IT setup.
• Prepare reports, documents and correspondence for leaders.
• Provide clerical support and liaise between executives and staff.

Skills

Japanese language

Administrative support

Scheduling

Travel logistics

Event coordination

Education

High School diploma or equivalent

Tools

Outlook

Job description

HITACHI HIGH-TECH AMERICA, INC. in Dallas, TX is seeking an Administrative Assistant to provide essential clerical and logistical support to the Senior Executive Assistant and leadership team.

The role emphasizes scheduling, event coordination, travel arrangements, and accurate document preparation to keep executives organized in a fast-paced environment. The ideal candidate is highly organized, onsite-focused, and capable of coordinating with security, IT, GA, vendors, and guests to ensure