Executive Administrative Assistant & Office Coordinator

US Marine Corps; Alaska; On-site; USD 42,000 - 54,000; Full time

Job summary

The US Marine Corps is seeking an Administrative Assistant to support a busy office in Alaska. You will prepare correspondence, manage schedules, handle travel arrangements, and maintain accurate files and databases to support mission requirements.

This role requires attention to detail, discretion with sensitive information, and proficiency with standard office software. You will screen inquiries, coordinate meetings, and ensure timely routing of documents to meet deadlines.

Responsibilities

• Preparing correspondence, reports, and other documents with correct grammar and format.
• Maintaining tickler system.
• Screening and prioritizing correspondence and e-mail for suspense dates and controls.
• Ensuring correspondence is properly routed in a timely manner.
• Scheduling meetings, appointments, and conferences per supervisor instructions.
• Preparing and distributing agendas and taking notes as directed.
• Setting up conference calls and acting as primary contact for bridge calls.
• Maintaining supervisor's calendar and coordinating other schedules to minimize conflicts.
• Providing reminders of scheduled events and arranging attendance when needed.
• Receiving visitors and phone calls and directing them to appropriate staff.
• Assisting supervisor with travel arrangements and travel vouchers.
• Using office automation software to enter, revise, and retrieve data; back up files.
• Maintaining an accurate file system for quick retrieval.

Job description

The US Marine Corps is seeking an Administrative Assistant to support a busy office in Alaska. You will prepare correspondence, manage schedules, handle travel arrangements, and maintain accurate files and databases to support mission requirements.

This role requires attention to detail, discretion with sensitive information, and proficiency with standard office software. You will screen inquiries, coordinate meetings, and ensure timely routing of documents to meet deadlines.