Senior Administrative Assistant (DoD Cleared)

Significance, Inc.; Arlington (VA); On-site; USD 76,000 - 83,000; Full time

Job summary

Significance, Inc. is seeking an Administrative Assistant IV to support HQ Marine Corps programs and finance staff in Arlington. You will provide daily office management, calendar coordination, and professional document handling for government personnel, requiring strong communication and meticulous organization.

The role demands a DoD clearance, a business degree, and extensive administrative experience. The position offers growth, competitive pay, and comprehensive benefits in a mission-driven

Qualifications

• Active DoD Secret/Interim Secret clearance is required.
• Bachelor's degree in business management, business administration, or related discipline.
• Six years general experience and five years relevant experience, or equivalent combinations.
• Excellent written and verbal communication skills.
• Strong organizational and editing skills with attention to detail.
• Experience preparing and managing professional correspondence, reports, and presentations.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide day-to-day administrative support to the office and coordinate across program areas.
• Follow applicable DoD, HQMC, P&R, and RFA templates, processes, policies, and best practices.
• Support the Director and staff with administrative functions including telephone coverage, visitor management, file management, reports, and meeting logistics.
• Manage calendars, appointments, meetings, conferences, leave, and TD schedules for office personnel.
• Coordinate schedules and administrative requirements with external agencies and government stakeholders.
• Relay project status updates to the Project Manager, COR, Division Director, and other stakeholders.
• Draft, review, staff, file, and update memorandums, briefing packages, reports, and minutes.
• Support meetings and conferences, including space reservations, materials, notes, and distribution.
• Schedule and support video conferences, teleconferences, and ensure connectivity and AV readiness.
• Assist with in-processing and out-processing of personnel; screen visitors and manage calls.
• Prepare supply orders and maintain office supplies; submit service orders for maintenance.
• Serve as a primary point of contact for administrative functions; assist with emergency procedures.

Skills

Active DoD clearance

Excellent written and verbal

Strong organizational skills

Editorial skills

Microsoft Office proficiency

Ability to manage multiple priorities

Education

Bachelor's degree in business management or related discipline

Associate's degree or equivalent with extensive experience in business management

Tools

Video teleconferencing equipment

Job description

Significance, Inc. is seeking an Administrative Assistant IV to support HQ Marine Corps programs and finance staff in Arlington. You will provide daily office management, calendar coordination, and professional document handling for government personnel, requiring strong communication and meticulous organization.

The role demands a DoD clearance, a business degree, and extensive administrative experience. The position offers growth, competitive pay, and comprehensive benefits in a mission-driven