Administrative Assistant & Office Coordinator

Legendary Marine - Water Way Village; Gulf Shores (AL); On-site; USD 22,000 - 28,000; Full time

Job summary

Legendary Marine - Water Way Village in Gulf Shores, AL seeks an Administrative Assistant to provide comprehensive office support, help manage communications, and assist managers and staff. This full-time role requires handling phones, visitors, filing, data retrieval, and meeting coordination in an indoor office environment.

The position emphasizes strong organizational skills, proficiency with Microsoft Office, and the ability to work independently.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Ability to work independently.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, e-mail, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Microsoft Office

Organizational skills

Recordkeeping

Independent work

Tools

Microsoft Office

Job description

Legendary Marine - Water Way Village in Gulf Shores, AL seeks an Administrative Assistant to provide comprehensive office support, help manage communications, and assist managers and staff. This full-time role requires handling phones, visitors, filing, data retrieval, and meeting coordination in an indoor office environment.

The position emphasizes strong organizational skills, proficiency with Microsoft Office, and the ability to work independently.