Executive Administrative Assistant (Medical Office)

CJW Medical Center; Richmond (VA); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Prescription coverage

Dental coverage

Vision coverage

Wellbeing support

Paid time off

Family leave

401(k) match

Education support

Tuition assistance

Fertility benefits

Life insurance

Job summary

Johnston-Willis Hospital is seeking an Administrative Assistant to support the Senior Executive Assistant and hospital leadership. You will communicate with staff, patients, and physicians, helping with correspondence, minutes, and meeting logistics.

The role requires prior secretarial experience, medical terminology awareness, and solid computer skills. The position includes organizing calendars, travel arrangements, and maintaining records within a fast-paced healthcare environment.

Qualifications

• Previous experience as secretary with computer and word processing skills is required.
• Medical secretary with computer skills preferred.
• Graduate of a secretarial school with medical terminology and computer course also preferred.

Responsibilities

• Assist Senior Executive Assistant and staff; provide courteous customer relations.
• Take minutes at meetings and organize work to complete duties efficiently.
• Set up meetings and assist with on-site function arrangements for committees.
• Maintain departmental records and charts to meet regulatory standards.
• Collect/audit daily/monthly statistics and provide reports as requested.
• Maintain calendars and coordinate travel for the COO and other executives.

Skills

Customer service

Communication

Meeting coordination

Documentation and records management

Minuting meetings

Education

Secretarial school diploma

Medical terminology knowledge

Tools

MS Word

Scheduling software

Job description

Johnston-Willis Hospital is seeking an Administrative Assistant to support the Senior Executive Assistant and hospital leadership. You will communicate with staff, patients, and physicians, helping with correspondence, minutes, and meeting logistics.

The role requires prior secretarial experience, medical terminology awareness, and solid computer skills. The position includes organizing calendars, travel arrangements, and maintaining records within a fast-paced healthcare environment.