Executive Assistant

Myrtue Medical Center; Harlan (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

Myrtue Medical Center in Harlan, IA seeks an experienced executive office assistant to support the CEO and Administrative Team in daily operations. You will manage calendar tasks, prepare meeting materials, and ensure smooth communications across departments.

Responsibilities include maintaining the hospital intranet, coordinating with department heads, distributing newsletters, and handling board meeting minutes.

Qualifications

• Minimum a high school education required.
• Experience in secretarial duties and basic business office tasks.
• Experience with standard office software and computer applications.

Responsibilities

• Provide executive office support to the CEO and Administrative Team.
• Prepare and distribute meeting materials.
• Maintain intranet and document governance; take minutes when needed.
• Coordinate with various department managers and support boards and committees.

Skills

Secretarial experience

Computer experience

Office software proficiency

Education

High school diploma

Business and computer training

Tools

Dimensions software

Job description

• Location 1213 GARFIELD AVE,Harlan, IA, 51537-2071,United States
• Job Category Non-Clinical
• Employee Type Non-Exempt Full-time

Description

SCHEDULE: Full-time; 40 hours per week; Monday - Friday; 8:00 am - 5:00 pm

Provides support to the Chief Executive Officer in the day-to-day operations of the institution. Provides support to the Administrative Team as well as other department managers.

Requirements

Minimum of a high school education required. Past education in business and computer training is desired. Secretarial experience of at least one year is required with preference given to experience in the business office and medical related fields. Computer experience of at least one year is also required. Must be knowledgeable in the operation of various office machines, computers and various computer software programs.

Summary

Provides executive office support to the Chief Executive Officer and Administrative Team in the day-to-day operations of the institution. Maintains a good working relationship with department managers and provides support as needed. Prepares and distributes meeting materials. Performs Medical Center daily intranet maintenance, including updates and other frequent developments. Serves as Medical Center liaison to the Medical Center Auxiliary. Also produces and distributes newsletter and performs clerical duties for Auxiliary, as needed. Manages software related to demographics and destination studies including, but not limited, to Iowa Hospital Association's "Dimensions" software. Distributes results for patient surveys for Emergency, Outpatient, Perioperative, Radiology, Cardiac Rehab, Outpatient Surgery Clinic and Rehab Services departments monthly. Takes minutes at meetings, as necessary, and maintains official minute books for Board of Trustees, Medical Executive/Medical Staff, Operating Committee, Shelby County Medical Corporation Board, Behavioral Health Advisory Board and Department Head meetings. Maintains official books including, but not limited to, hospital constitution and bylaws, medical staff bylaws, and rules and regulations. Maintains hospital contract files and database of Business Associate Agreements. Performs Notary public services. Note: This is a partial list of key job areas. For a complete job description, contact HR.